Administrative Support / Receptionist

Job Description Benefits:401(k)Dental insuranceHealth insurancePaid time offTraining & developmentVision insuranceEmployer: Magnus Management GroupDepartment: US Department of Agriculture (USDA)Clearance: SecretLocation: Arlington, VA.Telecommute: On-sitePosition Type: Full time, W-2 employee of Magnus Management Group (40 hrs. a week)Contract length: 5 yearsAdministrative Support / ReceptionistMinimum Qualifications13 years of experience in a professional office environment as a support assistant or receptionist, or equivalent positionHigh School diploma required, higher education preferredAll personnel under this contract must meet or exceed the following minimum qualifications:Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.Communication & FrontDesk SupportExperience handling phone calls, emails, and mail, serving as the point of contact for internal and external communicationAbility to manage the receptionist areaEffective written and verbal communication skills for interacting with various individualsMail & Records HandlingExperience collecting, sorting, and distributing incoming mailAbility to maintain records of receipt, mailing dates, and other required informationAbility to ensure appropriate mailing and/or shipping of packages, letters, etc.Scheduling & Guest SupportExperience managing calendars, scheduling meetings, appointments, and greeting highlevel guestsDocument & Office SupportExperience creating and distributing correspondence, reports, and other documentsExperience providing general office support like various administrative tasks, data entry, filing, and customer serviceFacilities & Conference Room SupportExperience with upkeep and setting up of all conference and training roomsTechnical & IT ProficiencyProficiency in office software and equipmentTask & Problem ManagementAbility to manage multiple tasks and prioritize effectivelyPhysical RequirementsPhysical ability to move large number of files and/or file boxes