Payroll Assistant

Salary: See Position Description Location : Tanner, AL Job Type: Full-Time Job Number: 07227 - 1 College/Division: CCC-603020-Human Resources Opening Date: 04/28/2026 Closing Date: 5/12/2026 4:00 PM Central Campus Location: Calhoun Community CollegePosition SummaryResponsible for the timely preparation, processing, reporting, distribution and accounting of payroll funds. SalaryAppropriate placement on E3, Grade 04: $39,759 - $57,251 (Salary placement within this range is determined by your documented years of full-time related work experience) Work HoursMonday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m. Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following: An on-line application Current résumé Copy of high school diploma or equivalent or college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.) Application materials must provide documentation that the applicant meets all minimum qualifications. Applicants must provide information from previous employers documenting full-time related work experience if an offer is made. Essential Duties and ResponsibilitiesProcess non-exempt staff timesheets by checking for accuracy. Process and review monthly employee leave to ensure accurate, timely posting, and compliance with leave policy. Maintain leave records and make adjustments to employees' leave when appropriate. Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies. Audit timesheets for accuracy and assists in the timely processing of monthly payroll cycles. Process Teachers' Retirement applications and remit monthly contributions. Verify salary and GL Numbers. Re-calculate and input salary if necessary to adjust to payroll. Assist in processing employee's changes of deductions, updating payroll records, and preparing and issuing checks. Prepare and submit garnishments, correspondences, and provide verification for various agencies Alert supervisor of any issues that are in need of management attention. Complete Unemployment Compensation forms on former employees seeking to draw Unemployment Compensation benefits. Load eligible employees into the ESS enrollment portal of insurance coverage and COBRA. Operate Ellucian Banner and the MS Office Suite (Word, Excel, Access, Power Point, etc.) to support the day-to-day duties of the office. Scan and index documents to Banner for BDMS retrieval. Assist with the preparation of reports, forms, and other correspondence. Coordinate annual Benefit Fair and Employee Health Screening events. Assists with the end of month/fiscal year-end reconciliation and closeout processes. Maintain knowledge of payroll laws and regulations and keep abreast of ever-changing federal, state and local rates and guidelines mandated by the state and the Alabama Community College System as required. Assists employees with payroll inquiries, including leave, retirement, insurance, benefit claim issues, plan changes, etc. Process verbal and written employment verifications. Assist with balancing year-end payroll records, verify totals, and mailing appropriate documents to employees as required by law. Verify year end records, process, and mail appropriate documents with regard to the Affordable Care Act and the State of Alabama Truth and Salary Act. Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Issue and record adjustments to pay related to previous errors or retroactive increases. Perform all duties with professionalism. Perform related duties as assigned. QualificationsA minimum of one (1) year (32 semester hours) of postsecondary education from an accredited institution with a minimum of 16 semester hours in accounting or related field and a minimum of one (1) year of related work experience in timekeeping or payroll processing is required OR a minimum of a high school diploma or equivalent and a minimum of five (5) years related work experience in timekeeping or payroll processing is required. Ability to utilize Microsoft Office programs for basic computer work, specifically Excel, for keeping reports and calculations is requiredNOTE: Applicants will be required to complete a skills assessment test as part of the screening process. Applicants must complete the test no later than Thursday, May 14, 2026. No testing for this position will be allowed beyond this deadline date. Failure to complete this testing will deem your application incomplete. Incomplete applications are not forwarded to the search committee for consideration. To schedule an appointment to test, please visit www.calhoun.edu/hrtestingPreference will be given to candidates who can demonstrate through their experience and accomplishments Knowledge of community college policies and procedures; Knowledge of payroll functions and accounting cycle; Knowledge of various payroll deductions; Knowledge of Banner/ Ellucian system; General accounting and math knowledge; Knowledge of common business processes; Skill in operating a mouse to control a computer; Skill in operating a computer; Skill in utilizing a phone system; Skill in operating printer, copy machine, fax; Ability to follow detailed instructions and adhere to prescribed routines; Ability to document instructions; Ability to make decisions based on correspondence, data or other information; Ability to multi-task and prioritize issues; Ability to utilize email systems to communicate information; Ability to work with minimal supervision/work independently; Ability to operate in a professional manner at all times; Ability to apply basic math principles to calculate percentages for manually calculating payroll deductions; Ability to use Ellucian Software for processing payroll; The ability to check/verify information; Conscientious- care about how work is done and do a good job; Initiative- respond to downtime by taking responsibility to do other work; A keen attention to detail; Customer Service Orientation- A focus on being friendly and patient in responding to customer needs; Willingness and desire to learn new things and apply that learning; Willingness to maintain flexibility in order to meet customer needs; A positive attitude regardless of circumstances at hand. Application Procedures/Additional InformationApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. BACKGROUND CHECK STATEMENT:In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees. Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC's website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. APPLICATIONS MAY BE FILED ONLINE AT:https://calhoun.edu/about/hr-employment/job-seeker-resources/ 256-306-2590 256-306-2591 jobs@calhoun.edu Sick LeaveAll regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number) Annual LeaveAll regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours) Personal LeaveAll regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used) Professional LeaveUp to 10 days a year of professional development leave with pay may be granted by the President. HolidaysNew Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 16 (5 locally assigned) Contracted Work Days260 RetirementThe TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I Pays 7.50% monthly. State matches 14.57% (effective 10/01/25) Tier II Pays 6.20% monthly. State matches 13.61% (effective 10/01/25) Law Enforcement OfficersTier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25) Tier IIPays 7.20% monthly. State matches 13.61% (effective 10/01/25) Health InsurancePEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit Premium amounts: Single $ 30 Family (without Spouse but with dependents) $ 207 Employee + Spouse (no dependents) $ 282 Family (with Spouse and dependents*) $ 307 *Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP. Tobacco Usage PremiumMember $ 50 Spouse $ 50 The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount. Wellness PremiumMember $ 50 Spouse $ 50 The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver. If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision. Optional Coverage Plan Premiums Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38 Dental Single $ 38 Dental Family $ 50 Institution matches $800 monthly (effective 10/01/17). Duty Hours(hours vary by campus and needs of the student)Tuition AssistanceThis tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes. Employees/Dependents at two-year colleges: 1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.