Senior Billing Specialist

Senior Billing Specialist Project Billing & Job Cost Accounting This Jobot Consulting Job is hosted by: Tammy Rivera Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $25 - $35 per hour A bit about us: We are a well-established, project-driven engineering firm with decades of experience supporting complex infrastructure and utility-related work. Our team brings a multidisciplinary background across engineering, surveying, and field services, allowing us to support projects from concept through execution with accuracy and efficiency. We are built on a foundation of mentorship, collaboration, and servant leadership. Our culture supports professional growth, cross-training, and long-term career development while respecting work–life balance. In addition to delivering high-quality work for our clients, we remain committed to giving back through ongoing community involvement, education initiatives, and service-focused programs. Why join us? Why Join Stable organization with established corporate operations Supportive team environment with growth potential Excellent team environment Competitive compensation, benefits, and PTO Job Details The Billing Specialist provides high-level billing and administrative support within a project-based accounting environment. This role partners closely with project managers to manage multiple projects, billing types, and deadlines while maintaining a high level of accuracy and organization. The position is responsible for overseeing job cost and billing data, preparing and issuing complex Time & Materials (T&M) and lump-sum invoices, and ensuring compliance with contract terms, client requirements, and internal controls. The Billing Specialist supports projects from setup through closeout and serves as a key point of contact for billing coordination, issue resolution, and process improvement. Key Responsibilities Assist with new project and job setup, including data entry, tracking, and reporting Prepare, review, and issue monthly draft and final invoices Maintain accurate job cost, billing, and project data within accounting systems Organize and maintain confidential project records and files Review and process invoices for accuracy and completeness Prepare and distribute scheduled and ad hoc reports Support monthly billing cycles and project closeout activities Manage billing-related communication with internal teams and external clients Identify discrepancies and escalate issues to ensure timely and accurate billing Provide ongoing administrative and billing support to project managers Minimum Qualifications 1–2 years of experience in billing, clerical, construction accounting, or job cost (T&M) accounting Strong proficiency in Microsoft Excel and Microsoft Office High attention to detail with strong data accuracy skills Effective verbal and written communication skills Ability to manage shifting priorities in a fast-paced environment Strong analytical, mathematical, and financial tracking skills Preferred Qualifications Prior invoicing or billing experience Experience supporting project managers in a project-based environment Deltek experience preferred Education High school diploma or GED required Associate degree in Business Administration or a related field preferred Position is onsite for first 30+ days of training, then hybrid (2-days remote) Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy