Executive Assistant

Executive Assistant to the CEOLocation: Oakland, CA (Hybrid/In-office as needed) Reports To: Chief Executive Officer Status: Full-Time, Exempt Compensation: $65,000 $78,000 annually commensurate with experience Benefits: Medical, Dental, Vision, Retirement, Wellness Benefit, and Paid Time Off for Full Time Employees About Dream Youth Clinic Dream Youth Clinic is a youth-centered nonprofit focused on advancing equitable access to high-quality health care, empowerment, and community leadership for young people. We center justice, dignity, and partnership in everything we do. Were seeking an experienced, highly organized, and proactive Executive Assistant to the CEO who brings professionalism, excellent judgment, and an ability to anticipate needs in a fast-paced, mission-driven environment. Position Summary The Executive Assistant to the CEO provides high-level administrative and operational support that enables the CEO to focus on strategic leadership and organizational growth. This role requires a versatile, solutions-oriented professional who can manage complex schedules and calendaring, foster strong professional relationships, coordinate key meetings, executive support logistics, support events coordination, executive bookkeeping, and serve as a trusted partner to the CEO. Key Responsibilities Executive & Administrative Support ? Manage CEO calendar, meetings, travel logistics, and priority scheduling and other executive support logistics ? Prepare, proofread, format, and distribute executive correspondence, presentations, reports, and briefing materials ? Organize materials and logistics for internal leadership meetings, board meetings, and external engagements ? Track CEOs action items and follow-ups to support organizational alignment ? Lead executive bookkeeping Communication & Coordination ? Serve as primary liaison between CEO, staff, Board, partners, and external stakeholders ? Draft, edit, and manage high-level email communications ? Answer, screen, and route phone calls and messages with discretion and professionalism Project & Systems Support ? Support coordination of CEO-directed projects, initiatives, and organizational priorities ? Maintain organized document systems (electronic and physical) with strict confidentiality ? Advance process improvements to strengthen executive office efficiency Event & Logistics Support ? Coordinate logistics for leadership events, meetings, site visits, and community engagements ? Prepare agendas, materials, and follow-up summaries ? Collaborate with other members of Dream Youth Clinic team and/or external partners to executive CEO driven initiatives. Qualifications Required: ? 35+ years of executive assistant experience supporting senior leadership (CEO/C-suite level strongly preferred) ? Exceptional organizational, time-management, and prioritization skills ? Strong written and verbal communication skills ? High level of professionalism, discretion, and confidentiality ? Ability to work independently with sound judgment ? Proficiency with Google Workspace,Microsoft Office, Social Media, LinkedIn, Mailchimp Preferred: ? Experience in nonprofit, healthcare, youth development, or mission-driven sectors ? Experience supporting board governance or nonprofit leadership ? Comfort in dynamic, adaptive office environments ? Commitment to racial equity, youth empowerment, and community-centered practices Competencies ? Professional Presence: Represents the CEO and organization with poise and professionalism ? Judgment & Integrity: Handles sensitive information respectfully and discreetly ? Adaptability: Manages shifting priorities with calm and clarity ? Attention to Detail: Produces accurate and polished work products ? Communication: Writes and speaks clearly and persuasively ? Collaboration: Builds strong internal and external relationships Dream Youth Clinic is proud to be an Equal Employment Opportunity/Affirmative Action Employer and values diversity of culture, thought and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership/veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. Dream uses DISA to validate the eligibility of our new employees to work legally in the United States. To apply please send your resume and cover letter to Jennifer.s@dreamyouthclinic.org