Executive Assistant & Operations Coordinator

Executive Assistant & Operations CoordinatorThe Executive Assistant & Operations Coordinator provides high-level administrative support to senior leadership while coordinating key operational functions across the organization. This role combines traditional executive support with project coordination, operational process management, and cross-department communication to ensure efficient daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism. Key ResponsibilitiesExecutive Support Manage executive calendars, including scheduling meetings, coordinating logistics, and prioritizing commitments. Prepare briefing materials, presentations, agendas, and reports for meetings and executive decision-making. Coordinate domestic and international travel arrangements including itineraries, accommodations, and expense reports. Serve as a primary point of contact between the executive office and internal/external stakeholders. Screen calls, emails, and requests; prioritize communication and respond on behalf of executives when appropriate. Maintain confidential files, records, and executive correspondence. Operations Coordination Support day-to-day organizational operations and administrative workflows. Assist with implementation and monitoring of operational policies, procedures, and systems. Help manage vendor relationships, service contracts, and office operational needs. Support budget tracking, expense monitoring, and operational reporting. Assist leadership with internal planning initiatives and organizational projects. Project & Meeting Management Plan and coordinate internal meetings, leadership meetings, and organizational events. Prepare agendas, take meeting minutes, and track action items and deliverables. Assist with project tracking using project management tools. Follow up with team members to ensure timely completion of tasks and initiatives. Administrative & Organizational Support Manage document organization, filing systems, and digital records. Coordinate office operations such as supplies, facilities issues, and equipment. Assist with onboarding logistics for new hires and administrative coordination with HR. Support internal communications and documentation for operational processes. Skills, Knowledge and ExpertiseAssociates degree or equivalent professional experience. 2 5 years of experience supporting senior executives or leadership teams. Experience coordinating projects or operations in a professional environment. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High level of discretion and ability to manage confidential information. Proficiency in Microsoft Office or Google Workspace. Preferred Qualifications Experience in operations, project coordination, or office management. Familiarity with project management tools (Google Drive, Confluence, JIRA, etc.). Experience working in a fast-paced, high-growth organization. Core Competencies Organization and attention to detail Strategic thinking and problem solving Communication and stakeholder management Initiative and proactive planning Project coordination and follow-through Confidentiality and professionalism About Anne Arundel Workforce Development Corporation (AAWDC)AAWDC is a nonprofit corporation that provides innovative, high-quality workforce development services to Anne Arundel County businesses and residents. We are the bridge between understanding the workforce and talent development needs of local and regional businesses and preparing individuals to meet their full career potential. Our Business & Industry Solutions team provides various services to the local business community, and one of them is recruitment assistance. Therefore, the job postings in this section are not directly associated with our organization; instead, they are featured here as a service for one of our business partners. Our Hiring ProcessStage 1: Applied Stage 2: Review Stage 3: Referred to Business Stage 4: Interview Stage 5: Hired