Administrative Assistant

Join a Team That Values Your Ambition and Empowers Your GrowthAt Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.ResponsibilitiesCalendar management for multiple managers and associated teams. Scheduling meetings and resolving conflicts; coordinating and prioritizing internal and external meetingsWorking within in a team environment and providing back-up coverage to other assistants and aiding with manager's calendars, daily projectsResponsible for all team time entry and reconciliation between Workday and AderantOwnership of day-to-day administrative tasks; i.e. time entry, mailings, and expense reportsCoordinating conference rooms, video/conference details, IT support, security badges and all meeting logisticsRelationship management by developing and maintaining strong connections across teams, with client counterparts and vendorsCoordinating travel arrangements including all logistics as well as Travel & Expense ReportsWorking with Executives and admins to edit, format, prepare presentations for meetings, ensuring proper distribution channels and maintaining utmost confidentiality; printing and binding presentations to distribute to attendees; facilitate secure and seamless information flow by ensuring who, what, when, where for all activities relating to sensitive data; maintain filing systemsPreparing and implementing processes and developing documents within the office/team for ease of access of information, standardization of processes and identification/implementation of best practicesOrganizing team-building events and employee engagement opportunitiesFielding inquiries to appropriate team members, respond to employee inquiries, and ensure timely response to urgent issuesAd hoc errands and requestsOpportunity to get further involved with Executive support and project managing of internal and Client projects to accommodate needs including special projects and ad-hoc assignmentsWhat You'll Offer3-5 years administrative experience providing exceptional support to multiple individuals; Finance experience is a plusMeticulous attention to detailExcellent judgment and the ability to balance resourcefulness and discretion, demonstrates ability to protect confidential and proprietary informationExceptional organization and time management skillsPositive and collaborative attitude, assertive but flexible personality to meet the changing needs of the environment; highly reliable, responsible, and responsiveAbility to work independently as well as work in a team environment and work with multiple team members dailyAbility to interact with employees across all levels in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficientProblem-solver / ability to think and act quicklyAbility to effectively manage/coordinate simultaneous projects, and successfully prioritize and multi-task with sound judgment; understands urgencyExcellent judgment and the ability to balance resourcefulness and discretion, demonstrates ability to protect confidential and proprietary informationDemonstrates emotional intelligence and strong communication skillsBachelor's degree preferredExperience using PC; Advanced Proficiency in the Microsoft Office Suite including Word, Excel, PowerPoint, Outlook (scheduling) and VisioPay InformationThis position is non-exempt and is paid according to the laws of the State of New York. The pay range for this position is $17-$48 USD per hour. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.Physical RequirementsThis position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.This position may require the ability to lift up to 15 pounds.This position is required to work onsite 4 days per week.U.S. Eligibility RequirementsMust be 18 years of age or older.Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.Must be willing to execute Corient's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.What You Can Expect from UsOur dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through:401(k) Plan with Employer MatchingFour Medical Plan options that is generously subsidized by CorientEmployer paid Dental, Vision & Life and AD&D InsuranceEmployer paid Short-term & Long-term DisabilityPaid Maternity & Parental LeaveFlexible Spending Accounts & Health Savings AccountsDependent Care FSACommuter & Transit FSACorporate Discount Program - PerkspotTraining ReimbursementPaid Professional DesignationsGiving back to the community - Volunteer daysCorient is one of the fastest-growing wealth management platforms in the United States. We have over 40 offices located across the country that serve more than 15,000 clients and manage over $220 billion in client assets. We combine a boutique's personal service, creativity and objective advice with the extensive resources and vast intellectual capital of an innovative industry leader to create a profoundly different wealth management experience for our clients.Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities.We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses.