Administration Assistant | Part-Time | Palm Beach County Convention Center

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.OverviewThe Adminstration Assistant will coordinate, process, and procure equipment, tools, and supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support.This role will pay an hourly rate of $18.00Benefits for part-time roles: 401(k) savings plan and 401(k) matching.This position will remain open until August 7, 2026.ResponsibilitiesMaintain County database (MicroMain) for PBCCC for all PMs, CMs, and projects as outlined by PBCBOCC for work orders and monthly reports.Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering departments.Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.Department meeting minutes.Purchase orders.Order and maintain office supplies for Operations and overhead for the building, i.e., papers and toners.Coordinate and procure all uniforms and premium items for Operations departments.Receive deliveries of all equipment, tools, and supplies from FF&E requests and purchase orders.Coordinate multiple projects as assigned by Director of Operations and General Manager.Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.Maintain operations departments' filing system.QualificationsHigh School education or equivalent.Minimum 1+ years as an office administrative assistant preferred.Effective communication, both orally and written.Ability to multi-task in a fast-paced environment.Ability to support staff of 40+ employees.Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc.Database experience and knowledge.Must be organized and able to follow through with direction from the Director of Operations.Ability to operate general office machinery, i.e., copier, radios, postage machine, laminator, etc.