Administrative Assistant

SunSource and its family of companies represent 200+ locations and 3,000+ employees making up one of North America’s leading value-add industrial distribution companies. We provide customers with products and solutions within Fluid Power, Fluid Process, Fluid Conveyance, General Industrial Components, and Industrial Service & Repair. www.sun-source.comThe primary purpose of this position is to provide administrative support to the district. Duties include general clerical, receptionist, customer service/purchasing duties and project-based work. Project a professional company image through in-person and phone interaction.Responsibilities:Field incoming calls and transfer to appropriate associate, answer all routine and non-routine questions, or take messages and direct to appropriate contactType and design general correspondences, memos, charts, tables, graphs, business plans, reports etc. utilizing Microsoft OfficeSchedule and organize activities such as meetings, travel, food orders and department activities for members of the Savage locationGreeting visitors at the front desk and making sure they sign in and out of the visitor logbook. This also requires you to contact the associate(s) they are visitingPurchasing supplies for production shop & warehouse when requiredStocking breakroom & conference room supplies daily. Managing office supply inventory and ordering as supplies as neededSort through and distribute mail for various departments dailyConfirm if any voicemails were received and direct them to the appropriate person via email or follow up verballySet up and run reports within Trend system when requested/as requiredWork independently and within a team on special, nonrecurring, and ongoing projectsVery experienced in Microsoft Office programs, internet, high importance on skill level of ExcelWork with production scheduler to build up work order packets with assembly drawings and labels dailyOther various duties to be jointly determined as required. Core Competencies:Organizational Skills: Ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain a structured work environment while exhibiting the ability to manage time effectivelyCommunication Skills: Proficient in both verbal and written communications, facilitating clear and effective interactions with colleagues, customers, and stakeholdersReliability: Demonstrates a high level of dependability in all aspects of the jobCustomer Focus: Demonstrates concern for meeting internal and external customer needs in a manner that provides satisfaction for the customer. (“Customers” can be co-workers, peers or management as well as external consumersPositive Outlook: Promotes and contributes to the idea of a positive prospect for the future of the company. Maintains stable performance and emotional control when faced with opposition, pressure, and/or stressful conditions. General Education and Experience:Education – High school diploma/GED required, associate’s degree preferredExperience – 1-3 years of administrative support with the demonstrated ability to handle multiple projects and details simultaneously. Previous experience in self-direction, tact, diplomacy and a clear, courteous and professional manner. Must have high level of interpersonal skills to handle sensitive and confidential situations. Computer Skills – Proficient knowledge in Microsoft Suite to aide in word processing, spreadsheets, reports, databases and presentationsWe are an Equal Employment Opportunity Employer M/F/V/D. WE PARTICIPATE IN E-Verify. If you are an individual with a disability and require an accommodation to complete the application process, please contact recruiting@sunsrce.com to request reasonable accommodation. Only requests for accommodations in the application process will be returned. Sun-Source | Privacy PolicyWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.