New Accounts Specialist

Job Description Salary: $65,000 - $75,000Who We Are:SGL Financial is an established wealth management and financial planning firm serving the Buffalo Grove & Chicago, IL area for over 20+ years.We oversee appx. $350 Million in total assets and serve approximately 700 families in multiple financial services and divisions.Our core team beliefs & mission are:Our clients financial security and peace-of-mind is always our #1 focusOver-attentiveness and client responsiveness is of the highest importancePassion and enthusiasm for financial and retirement planning is built into the core of every person here and everything we doIts not about the money, its about connections, friendships, and relationships. Our clients are like family to usWe offer a stable and growing company with leadership, support, training, and everything you need to succeed and grow your career.Position Overview:The New Account/Insurance Specialist provides critical back-office support to financial advisors by preparing and processing custodian account paperwork, life insurance applications, and annuity applications. In this role, you will ensure all paperwork is complete and accurate, track each case from submission through policy issuance, and proactively follow up with carriers and clients to guarantee timely and compliant processing.This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks and deadlines. It also involves client-facing communication, so professionalism and clarity are key.Key Responsibilities: Prepare, review and process custodian paperwork to open and fund investment accounts.Prepare, review, and process new life insurance and annuity applications, replacements, and transfer paperwork.Work directly with contra firms and 401(k) custodians to facilitate asset transfers and resolve documentation issues.When preparing paperwork, verify accuracy and completeness of client data, beneficiary information, and financial disclosures.Prior to submission, review applications for completeness and accuracy and ensure all submissions comply with carrier, broker-dealer and regulatory requirements.Track the status of all cases through the various stages: signature, carrier review, underwiring, approval, funding and policy delivery.For open outstanding requirements, work with carriers on items needed, prepare corrected paperwork and coordinate sign off on paperwork with client and advisors.Prepare policy packets for advisor team, ensuring delivery requirements are met.Communicate regularly with clients, advisors, custodians, and internal teams regarding status of cases and open items needed.Maintain up-to-date records of cases, detailed tracking, correspondence, and carrier communications in CRM or agency systems.Maintain confidentiality and accuracy in handling client and financial data.Required Experience & Skills2-3 years of experience in the insurance industry required2-3 years of experience preparing annuity, insurance applications and transfer paperworkBackground in insurance and investment account processingProficient in Microsoft Excel (including pivot tables), Outlook, and CRM systemsStrong attention to detail and ability to prioritize tasksProfessional, courteous, and client-service orientedCollaborative team player with a proactive mindsetPreferable: Familiarity with prepping insurance and investment applicationsThe Perks: We believe that taking care of our team is the foundation of a strong, thriving organization. We are committed to supporting your wellbeing, professional growth, and longterm success. Our compensation and benefits package are designed to reward your contributions and help you build a fulfilling career.Compensation & Growth:Competitive base salary with team-based bonus structureClear career growth and advancement opportunitiesMentoring and handson guidance from management and leadershipA strong commitment to continuous learning - after six months of employment, the company regularly sponsors industryrelated designations, certifications, and educational programs that are relevant to your professional developmentSupportive, familyoriented company culture that values collaboration and personal developmentWorkLife BalancePaid Time Off (PTO) 15 paid days per yearPaid Holidays Office closures on federal holidays and stock market closure dates, including: New Years Day, Martin Luther King Jr. Day, Presidents Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas DayBusiness hours that support worklife balance:MonThurs: 9:00 AM 5:00 PMFri: 9:00 AM 2:30 PM once highpriority tasks are completedPaid lunch hourWork-From-Home Days:If position allows, employees are eligible for up to two (2) work-from-home days per quarter after six months of employmentHealth & Wellness BenefitsHealth and dental insurance available, with the company covering 70% of employee premium costsVision insurance availableSpouse and dependent coverage available at employee expense401(k) retirement plan with company matching eligibility begins after six months of employmentOffice Perks That Make Every Day BetterUnlimited snacks and beverages available in the officeComplimentary Starbucks coffee machine to keep you energizedWarm, welcoming work environment where contributions are recognized and appreciatedTeam bonding events, including monthly company-paid lunches, company outings, and happy hours