Administrative/Purchase Order Specialist

PO Invoicing Specialist The PO Invoicing Specialist is responsible for processing, verifying, and reconciling purchase order (PO) based invoices in a timely and accurate manner. This role ensures that all supplier invoices are properly matched with purchase orders and receipts, discrepancies are resolved efficiently, and payments are made in a timely manner. Duties/Responsibilities Invoice Processing: Review, validate, and process PO Based invoices within the account system (Bistrack) Three Way Matching: Verify that invoice details (price, quantity, vendor information, payment terms) match the corresponding purchase orders (POs) and receiving documentation. Discrepancy Resolution: Investigate and resolve discrepancies between invoices, Pos, and receiving reports by communicating with vendors, and internal departments. Payment Preparation: Prioritize invoices for timely payment and take advantage of early payment discounts when applicable. Vendor Relationships: Establish and maintain positive relations with vendors, handling inquiries regarding invoice issues. Administrative Tasks: Include but limited to assisting with answering overflow of incoming calls, filing, scanning and assisting with cashup/nightly reconciliation of cash drawers. Required Skills/Abilities Excellent verbal and written communication skills. Strong understanding of the procure to pay process Excellent attention to detail and organizational skills Proficiency in Microsoft Office and accounting software Strong communication and problem-solving skills Ability to work independently and manage multiple priorities Education and Experience Education: High school diploma or equivalent required; an Associates or Bachelors degree in Accounting, Finance, or Business is preferred Experience: A minimum of 1-3 years of experience in an Accounts Payable or Invoice processing role, preferably handling high volumes. Physical Requirements Prolonged periods of sitting/standing at a desk and working on a computer. Full Time Benefits Paid Time Off Company Paid Health Insurance Dental Insurance Group Life and Accidental Death & Dismemberment Insurance Short Term Disability Insurance 401K plan with company match Discretionary Bonuses Health Savings Account Employee Discounts This is not a remote position Monday - Friday 8:30am- 5:00pm & Every 4th Saturday 8:00am - 12:00pm