Executive Assistant

https://www.edjoin.org/Home/JobPosting/2182558 JOB SUMMARY: This position serves as an Executive Assistant to the Board of Trustees, performs administrative assistance duties of a highly responsible, confidential, and sensitive nature for members of the Board of Trustees and/or Administrators in the Superintendent’s Office. Work assignments require the incumbent to use a high degree of independence, discretion, and tact, and exercise sound judgment; also assists in providing administrative support to members of the Board of Trustees. This position is required to work two Tuesday evenings a month for Board Meetings, as well as special meetings scheduled as needed. THE POSITION: Under the direction of the assigned administrator, performs complex and responsible high-level administrative assistant duties in a variety of administrative tasks and functions; interprets policies and regulations to staff and the public; plans, coordinates and organizes office activities and flow of communications and information for the assigned administrator. This position requires thorough knowledge of organizational operations, policies and procedures, and ability to provide complex and technical administrative support to a diverse group of public and county official representatives. This position will coordinate and organize office activities and the flow of communications and information, while maintaining confidentiality and professionalism. This position may report to the Board of Education, Administrator in Business Services, Administrator in District Business Advisory Services, Administrator in Human Resources, or Administrator in the Superintendent's Office. LOCATION: 313 W. Winton Ave. Hayward, CA 94544 TYPICAL DUTIES: Performs complex and responsible high-level duties as an executive assistant; plans, coordinates, and organizes office and department activities; acts as a liaison and provides support to County staff, CBO's, school districts, public agencies, and the general public; composes correspondence independently on a variety of matters; compiles and develops correspondence, forms, reports, contracts, packets, statistical data, memoranda, bulletins, newsletters, notices, vouchers, lists, and other materials as directed; prepares, formats, edits, proofreads, and revises written materials. Provides advanced calendar management, prioritizes inquiries and requests while troubleshooting conflicts; makes judgements and recommendations to ensure smooth day-to-day engagements. Provides a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between assigned administrator or the Board and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Researches and compiles a variety of information; computes statistical information for various federal, state and local grant reporting; processes and evaluates a variety of forms and applications related to department programs. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION MINIMUM QUALIFICATIONS: Education: Bachelor's degree in Business or related field preferred. Experience: Minimum of 5 years professional work experience in business administration is required. Experience performing high level, complex administrative support for a Senior-level Executive preferred. District or public agency experience preferred. Equivalency: Equivalent combination of education and experience. APPLICATION DEADLINE: Tuesday, March 3, 2026 at 11:59 p.m. APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Incomplete or late EdJoin Online Applications will not be accepted. The following application materials are desired: 1. Completed EdJoin Online Application 2. Resume 3. Cover Letter APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components. THE PROCESS IS AS FOLLOWS: 1. Application Review…………………………………………………........................PASS/FAIL 2. Supplemental Questionnaire………………….…......................PASS/FAIL (Due: Ongoing) 3. Technical Oral Interview*………………….…...........................Weighted 100% (3/13/2026) 4. Final Interview*………………….…....................................................................(3/23/2026) * Candidate must attain a minimum score of 70% on all scored examinations. https://www.edjoin.org/Home/JobPosting/2182558 Job Type: Full-time Pay: $8,783.57 - $11,838.25 per month Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person