Admissions and Records Officer (Evaluations)

University Of Illinois Springfield Job PostingLocated in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. Application deadline: 4/10/2026 Minimum Starting Salary: $21.85 per hour / 7.5 hour workday Summary: The person serving in this position directs credential evaluations, student academic records preparation and analysis, or student registration work and/or serves as a professional specialist in admissions, registration, or records activities. Duties & Responsibilities: Evaluate applications and credentials for admission (domestic, foreign, military, ACE recommended) of both domestic and international students and conducts follow through. Utilize the Student Information System for entering and updating data on all students (e.g., prior college, UIS academic record, biographical, demographic). Advise students, staff, and faculty regarding admission, residency, and degree requirements. Resolve admission and credit transfer problems of students. Generate correspondence to students regarding credentials analysis (foreign and domestic) and alternative admissions. Advise students, staff, and faculty regarding transferability of coursework. Act as liaison between the Office of Records and Registration and program representatives regarding undergraduate admission, academic program prerequisites, and other matters. Participate in recruitment activities, when necessary. Research international universities. Determine what academic programs need for registration processes. Placing and releasing holds. Work with academic programs to determine procedures for admission, set up how we handle these changes, and implement new policies accordingly. Review error reports, make corrections to the Student Information System as needed. Review and update applicant files as necessary. Perform other duties as assigned. Minimum Qualifications: 1. High school diploma or equivalent. 2. Any one or combination totaling three (3) years (36 months) from the categories below: A. course work in any discipline as measured by the following conversion table or its proportional equivalent: -30 semester hours equals one (1) year (12 months) -60 semester hours or an Associate's Degree equals eighteen months (18 months) -90 semester hours equals two (2) years (24 months) -120 semester hours or a Bachelor's degree equals three (3) years (36 months) B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience. Preferred Qualifications: Experience with a degree audit system is greatly encouraged. In addition, experience with encoding degree programs and transfer articulation tables is important. Knowledge, Skills & Abilities: Must be able to work effectively with a variety of administrative units, as well as students of diverse backgrounds, faculty, and staff to ensure services are developed and delivered with appropriate input from all interested parties. Must be able to effectively listen and respond to inquiries verbally and in written format. Knowledge of curriculum and academic program structure in a college or university setting. Knowledge of the Banner student system is highly desirable. Employment Policies and other information: Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam. The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System. You will not pay Social Security taxes and your earning will not be on your Social Security Record. Your record will, however, show your Medicare wages. Your pension from the State Universities Retirement System may affect the amount of your: Social Security benefit and Social Security benefit as a spouse. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652. ***Please Note: All postings close at 5:00pm CST on the posting close date.***