Office Manager

Who We AreAt TRADEMARK, we transform bold ideas into jaw-dropping experiences. As a global corporate event production agency, we collaborate with leading brands across technology, entertainment, and beyond to design events that captivate and inspire. From large-scale conferences to intimate brand activations, we deliver the extraordinary.With over 25 years of experience, TRADEMARK has partnered with industry leaders such as Adobe, Slack, Pfizer, Clay, and Lucasfilm to engage the most discerning audiences. We balance big-picture strategy with flawless execution, drawing on insider expertise from the brands we serve and a deep understanding of what excellence looks like in the real world.TRADEMARK upholds sustainability, diversity, equity, and inclusion across all regions where we operate, ensuring our solutions are mindful of social impact at every stage of the process.The RoleAs the Office Manager (contract) for TRADEMARK’s San Francisco headquarters, you are the operational heartbeat of our workspace and production studios. This is an on-site contract role responsible for ensuring the physical environment, inventory systems, and daily logistics behind our work run smoothly, predictably, and at a professional standard that reflects the caliber of the experiences we deliver.This role sits at the intersection of office operations, facilities management, and inventory systems. You enable our producers, designers, and leadership team to focus on delivering extraordinary work by ensuring the environment around them is organized, stocked, functional, and reliable.This role is ideal for someone who takes pride in building systems, maintaining order, and being the person everyone relies on to keep things running. It is designed for someone who wants to grow in operations, office, or facilities, rather than into event production.What You’ll DoOffice Operations & Workplace ExperienceOwn the day-to-day operation of the San Francisco office and studio spaceEnsure all food, beverages, and office supplies are fully stocked and replenished as neededManage ordering, tracking, and vendor coordination for office and facility needsGreet visitors, answer the door, and manage incoming and outgoing packages and deliveriesMaintain a clean, welcoming, and professional environment across all shared spacesRun end-of-day resets, including trash removal, dishwashers, and workspace readiness for the next dayInventory, Storage, and Asset ManagementMaintain and update the office and production storage inventory as systems are built and expandedCatalog, label, and organize assets in Studio A and storage areasTrack where items live, when they move, and when they returnPartner with production teams to ensure equipment, props, and materials are properly stored and easy to locateHelp implement and maintain the storage inventory system to support long-term scalabilityOperations Support & Team EnablementProvide hands-on support to office and production teams as neededRun office and production errands as requiredProvide hands-on support for any event prep needed, including setup, breakdown, and logisticsHelp onboard new people to our SF office, systems, and workflowsIdentify operational gaps and propose improvements to make the office run more smoothlyWho You AreOperations-minded professional who thrives on structure, organization, and follow-throughNaturally detail-oriented with a strong sense of ownership and accountabilityComfortable working in a fast-paced, hands-on, physical environmentCalm, proactive, and solutions-oriented when things get busyStrong communicator who builds trust across teamsInterested in continuing to grow within office, facilities, or operations rolesYou understand that great creative work depends on great operational foundations and take pride in being the person who makes those foundations rock solidWhat You’ll Bring2+ years of experience in office management, operations, facilities, or administrative rolesExperience supporting a fast-paced, high-growth, or creative environmentProven ability to manage multiple priorities while maintaining attention to detailExperience managing inventory, supplies, or physical assets in a professional environmentStrong organizational, time management, and multitasking skillsProficiency with Google Workspace, Slack, and office management or inventory toolsAbility to anticipate needs, solve problems, and work independentlyStrong communication and interpersonal skillsExperience working cross-functionally with multiple teamsAbility to lift, move, and organize materials in a studio or office environmentValid driver's license, clean driving record, and reliable auto or truckAvailability to work flexible hours as needed to support office and production schedulesWhat Success Looks LikeSuccess in this role means that TRADEMARK’s San Francisco office and studio spaces run smoothly and reliably, with the level of care and professionalism expected of a company that delivers high-caliber experiences for clients.You will:Create and maintain an office environment that is organized, welcoming, well-stocked, and ready for the team each dayBuild dependable systems for supplies, storage, inventory, and asset tracking so people can easily find what they need, when they need itTake ownership of the details that keep the office running, from vendor coordination and package management to end-of-day resets and workspace readinessAnticipate needs before they become problems, proactively identifying gaps, replenishing supplies, and flagging operational issues earlyBring structure and consistency to Studio A and storage areas through clear labeling, thoughtful organization, and reliable inventory practicesSupport producers, designers, leadership, and visitors with professionalism, responsiveness, and a service-minded approachBalance daily office needs with hands-on production support, errands, and event prep without losing sight of priorities or standardsCommunicate clearly across teams, keeping people informed, aligned, and confident that operational needs are being handledImprove the way the office functions over time by noticing what is inefficient, proposing practical solutions, and helping build scalable systemsTake pride in being a steady, trusted presence who helps create the operational foundation that allows the team to do its best workEqual Opportunity EmployerTRADEMARK is proud to be a minority-owned, woman-owned company and an equal opportunity employer committed to building a diverse and inclusive workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, including pregnancy, sexual orientation, gender identity, and gender expression, national origin, citizenship status, age, disability, veteran status, or any other status protected under applicable federal, state, or local law.We are committed to maintaining a workplace free from discrimination and harassment. This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, compensation, training, and advancement.