Senior Payroll Manager

As innovators of premium baby gear with a timeless style, Nuna is a Global Brand, growing exponentially in the U.S. Market.Our corporate office is in scenic Berks County, PA, while our Distribution Center and West Coast offices are in Vancouver, WA, and Solana Beach, CA.Nuna's consistency and attention to detail in producing high-quality products for families are mirrored within the Vancouver work environment as evidenced by the inviting entryway of herringbone floors, moss sign, and brilliant lighting. Gym facilities and a breakroom featuring a full kitchen and fireplace serve to enhance the workday. Our health and welfare benefits, like our baby gear products, are superior, boasting a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with a 6% Employer Match.Currently we are seeking an Senior Payroll Manager.The Senior Payroll Manager serves as a hands-on, people-focused leader responsible for directing and coordinating all activities of the payroll function for a complex, multi-state workforce. This role ensures the timely and accurate processing of payroll across multiple legal entities while driving operational excellence through process automation, workflow optimization, and effective use of technology. The Senior Payroll Manager will oversee all complex payroll reconciliations, address escalated issues with urgency and accuracy, and maintain exceptional service standards for employees at all levels. This position requires a balance of strategic leadership and tactical execution, fostering strong partnerships with internal and external stakeholders and promoting a collaborative, service-oriented environment. ESSENTIAL DUTIES & RESPONIBILITIESPayroll Operations, Compliance & Data IntegrityOversee end-to-end multi‑state payroll for multiple legal entities, ensuring the consistent accuracy of payroll execution, including timekeeping, data imports, and wage calculations.Ensure full compliance with wage and hour laws, payroll tax filings (Federal, State, Local), and garnishments.Maintain strict confidentiality and integrity of payroll data.Ensure payroll documentation is accurate, compliant, organized, and audit‑ready in alignment with company policies and regulatory requirements.Remain current on changes in payroll laws, tax regulations, and industry best practices.Audit, Controls & Special PayDrive compliance through internal controls, managing internal and external audits, and performing GL reconciliations.Audit and process incentive compensation, scheduled bonuses, and out‑of‑cycle bonus payments.Systems, Strategy & ReportingLead payroll system configurations, upgrades, and integrations to support workflow efficiency and data accuracy.Generate detailed payroll reports for Finance, HR, and Accounting to support business insight and reconciliation needs.Team Leadership & DevelopmentProvide incisive leadership to the payroll team, including coaching, developing, and training team members for success.Promote a positive, collaborative, and supportive work environment, ensuring exceptional internal customer service and strong cross‑department relationships.Process Improvement & OptimizationCritically review and analyze current payroll practices to identify opportunities for improvement.Plan, develop, and implement forward‑looking payroll processes and procedures to improve accuracy, efficiency, and overall employee experience.Cross‑Functional CollaborationCollaborate with HR, Finance, and other departments in support of business needs and employee experience.Strengthen internal communication with staff and colleagues at all levels to ensure consistent and exceptional internal customer service.Support the Accounting team on special projects and other assignments as needed.This position description is intended to provide a summary of the essential duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.REQUIREMENTS & QUALIFICATIONS Experience, Knowledge & EducationExperienceTen (10) to fifteen (15) years’ relevant work experience leading Payroll and related processes of a large volume of employees (including remote workforce) in a complex and rapidly changing multi-state, multi-entity organization.Minimum seven (7) years in a supervisory position with two (2) or more direct reports.Managing payroll for hourly and salaried employees.Overseeing multi‑state payroll processing, including timekeeping integrations and wage calculations.Managing payroll tax remittance, reconciliation, and compliance across federal, state, and local jurisdictions and administering garnishments and other statutory deductions.Configuring or optimizing payroll systems, with Paycom preferred.Supporting internal or external payroll audits, including GL reconciliation.Producing payroll and financial reports to support Finance, Accounting, and HR.Knowledge Thorough knowledge of personnel and payroll practices, tax laws and principles and their relationship to accounting and legal requirements.Deep knowledge of multi-state taxation and labor laws (FLSA).Knowledge of payroll record‑keeping requirements, data integrity standards, and audit‑ready documentation.Familiarity with internal controls related to payroll processes.EducationAssociate of Art (AA) or Associate of Science (AS) degree or professional certificate in accounting or business administration preferred.Certified Payroll Professional (CPP) or Fundamental Payroll Certification (PC) designation a plus.Skills & CompetenciesStrategic mindset coupled with the ability and willingness to roll up sleeves where necessary, and a desire to constantly improve the status quo.Aptitude for streamlining and simplifying teams, policies, and processes for efficiency with an appropriate balance of internal controlsDemonstrated ability in building and managing highly collaborative and effective teams supporting multiple companies/business units, with a commitment to a culture of collaboration, performance, transparency, and integrityOutstanding people skills with proven experience in cultivating cross-collaborative working relationships across an organization and the ability to influence at all levelsAbility to communicate with precision, ensuring a clear conveyance of project status, identified problems, proposed resolutions, and recommended courses of actionStrong analytical capability to interpret payroll data and support reconciliation and reporting activities.Skill in configuring and optimizing payroll systems to enhance accuracy and workflow efficiency.Ability to interpret complex payroll regulations and apply them appropriately.Strong orientation toward audit readiness and maintaining effective internal controls.Skilled in resolving complex issues and managing escalations professionally and efficiently.Effectiveness in collaborating across departments to support shared business objectives.Ability to identify and support improvements in payroll operations and processes.TechnologyAdvanced proficiency in or with:Payroll systems; Paycom highly valued.Microsoft Excel, including Pivot Tables, V Lookup, Formulas & FiltersProficient in or withMicrosoft Office Suite, Word, Teams, PowerPointCorporate travel systems, Navan preferred.Corporate credit card expense management software, BILL Spend & Expense preferred.Excels in proficiently learning new software with ease.OtherAs business needs warrant:Domestic travel: periodic trips to corporate headquarters in Morgantown Pennsylvania.Ability to work extended hours may on occasion include evenings and weekends.Washington State Pay Transparency Act: The salary range for this role is $83,000 to $103,725. The target compensation range and the actual salary are determined by several factors, including specific skills, competencies, years of experience, geographic location, and education, as outlined in the job description. Full time employees are eligible for company benefits to include medical, prescription, dental, mental health benefits, 401(k) and paid time off (vacation, PSST) and paid holidays.Applicants must be currently authorized to work in the United States on a full-time basis.