Billing Manager

Job Title: Billing Manager Location: Reston, VA Billing Manager Description/Job Summary HGL - WHO WE ARE At HGL, we value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. We provide opportunities for a dynamic work environment surrounded by industry leaders working to solve today’s environmental, infrastructure, and natural resources challenges. HGL offers career advancement through internal and external training, skill advancement, and education. Projects at HGL span the United States and its territories all while solving problems associated with emerging contaminants (PFAS, radiological, and unexploded ordnance) along with traditional chemical contamination across all media. With over 550 employees, HGL is large enough to execute high profile projects, but small enough that personal working environments are possible with senior management and HGL's talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future. HGL - WE INVEST IN YOU It’s not just a job, it’s your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. HGL’s mission is to continually deliver new solutions and technologies for the ever-changing range of environmental challenges encountered in today’s world. HGL’s corporate culture ensures you’ll be given the opportunity for career advancement while being supported by bright, highly productive peers and leaders POSITION DESCRIPTION HGL is seeking an experienced Billing Manager to join our accounting team. The Billing Manager will manage all aspects of the billing department and collaborate with project managers, program managers, accounting, contracts, and procurement teams. The ideal candidate will be detailed and compliance-oriented, highly self-motivated, an effective communicator, exhibit strong people leadership, experienced with process improvement and cash collection oversight. The Billing Manager will be fully responsible for overseeing the end-to-end billing and collections functions for HGL and will manage a high-performing billing team. Candidates will work in office in Reston, VA while they are training, and then will shift to a hybrid work schedule. Responsibilities/Duties WHAT YOU'LL BE DOING Lead the development, modification, and implementation of policies and procedures to ensure timely and accurate billing of government and commercial customers. Monitor and review all billing activities for government and commercial contracts, including Cost-plus, T&M, FUP and Fixed Price contracts. Ensure current billing practices comply with FAR, DFARS, agency-specific requirements and contract terms through review of contract awards, setup of billing in accounting system, and consistent QC of billings prior to submission through electronic systems such as WAWF, IPP or other agency portals. Assist billing staff in the preparation of closeout invoices and paperwork as needed for projects, confirming the adherence to due dates and customer requirements. Manage a team of billing staff, including regular training and development to foster growth of staff along with dissemination of information pertinent to successful job performance. Manage AR reporting and prepare weekly reports for the CFO, Controller and Assistant Controller with comprehensive notes. Communication with clients, project managers and program managers to ensure timely AR collections and resolution of billing issues in a timely manner. Monitor aging reports, identify delinquent accounts, and develop action plans to reduce DSO. Serve as the primary escalation point for billing disputes and delayed payments, using judgement to escalate issues to proper levels as needed. Identify potential billing issues with review of costs vs. ITD billed to ensure all costs have been billed for cost type projects. Working closely with the Controller or designee, provide support and engagement to audits and production of the ICS. Participate in special assignments as needed. Required Skills WHAT YOU NEED TO BE SUCCESSFUL The ideal candidate will need the following as a foundation for success in this role: Minimum of 10 years’ of progressive experience of billing in the government contracting industry. 3+ years of people management experience with demonstrated success leading teams. Strong knowledge of FAR/DFAS and government billing requirements with proven experience managing collections and resolving complex billing disputes. Bachelor’s degree in Accounting, Finance, or related field is preferred. Equivalent combination of education and work experience will be considered. Strong computer proficiency with demonstrated expertise in MS Office, especially MS Excel. Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Ability to work both independently and collaboratively within a team. WHAT YOU NEED TO STAND OUT – Preferred, not required Experience with Deltek Costpoint billing module strongly preferred. Experience developing cost spreadsheets for federal government proposals. Knowledge of cost proposal requirements in federal IDIQ solicitations and task order RFPs. Experience in a multi-contract, multi-agency government contracting environment. Demonstrated success improving DSO and cash flow metrics. Experience supporting audits (DCAA, internal or external). Contracts experience / familiarity with interpretation of contracts from different entities (federal, state or local). Details MORE ABOUT HGL AND THE OPPORTUNITY We are all unique in our experiences and diversity of backgrounds, yet we share a drive and vision in our belief that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors. A pre-hire drug test is required. We are an Equal Opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or other protected category. Some positions may require U.S. citizenship. Applicants who wish to request a reasonable accommodation during the recruitment process should contact Human Resources directly at 703-478-5186. EEO notices: US Equal Opportunity Employment Poster, US Equal Opportunity Supplemental Poster, Know Your Rights, and Pay Transparency Notice. A full list of benefits is available at www.hgl.com/careers/. The annual salary range for this position ranges from $103,114 - $154,671. This position's final salary can be impacted by various factors including, but not limited to, contractual requirements, geographic location, job-related education, training, experience, and skills. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align. #LI-hybrid