Sales Office Administrator (with Sales Analytics Support)

Position Title: Sales Office Administrator (with Sales Analytics Support)Reports To: Vice President of SalesDepartment: Sales - 06000Shift: VariesRole:The Sales Office Administrator provides essential administrative and operational support to the Sales organization while assisting with basic sales reporting and analytical activities. This role ensures the Sales office runs efficiently, supports Sales leadership with organization and documentation, and contributes to informed decision-making through accurate reporting and data coordination.The Sales Office Administrator fosters teamwork, delivers excellent internal and external guest service, anticipates the needs of Sales leaders and clients, and helps exceed expectations while building brand loyalty by living the JW Marriott Core Values. Adheres to all Company, Safety, and Department policies and procedures.Qualifications:Education:Bachelor's degree in Business, Administration, Finance, or a related field preferredExperience:2-4 years of experience in sales administration, office administration, or sales supportExposure to sales reporting or data analysis preferredSkills:Strong organizational, administrative, and multitasking skills.Proficiency in Microsoft Office (Word, Excel, Outlook/Email)Comfortable working with data, reports, and spreadsheetsFamiliarity with CRM systems (Salesforce or similar) preferredAbility to interpret basic sales data and summarize findingsExcellent written and verbal communication skillsCustomer-service oriented; flexible and team-focusedAbility to prioritize and plan in a fast-paced environmentHigh attention to detail, accuracy, and confidentialityPreferred:Experience in hospitality, retail, or multi-unit business environments.Knowledge of forecasting models and revenue optimization.Required Work Cards needed:NoneKey Responsibilities: Responsibilities include, but are not limited, to the following:Sales Office Administration (Primary Focus)Serve as the primary administrative support for the Sales departmentManage high-volume phone and email communications; accept, screen, and direct inquiriesDraft, format, and distribute correspondence, contracts, presentations, signage, and departmental materialsMaintain organized files, records, databases, and documentation (electronic and physical)Assist Sales Managers and leadership with calendars, meetings, agendas, and department schedulingCoordinate meeting logistics, including room setup, materials, and follow-upOrder, stock, and distribute office supplies; operate standard office equipmentSupport preparation of contracts, proposals, reports, and presentationsMaintain confidentiality of sensitive sales, client, and financial informationSales Reporting & Analytics Support (Secondary Focus)Assist with the preparation and distribution of daily, weekly, and monthly sales reportsCompile, validate, and update sales data from CRM and internal systemsTrack sales activity, pipeline status, bookings, and basic performance metricsIdentify and flag trends, variances, or data discrepancies for Sales leadershipMaintain simple dashboards or spreadsheets used for sales tracking and reportingSupport Sales Managers with pipeline summaries, territory tracking, and quota monitoringAssist Finance and Sales leadership with data requests related to forecasting and revenue trackingCross-Functional SupportCoordinate with Marketing to support promotions, collateral, and sales initiativesWork with Operations to ensure client needs and group requirements are communicated accuratelyLiaise with Finance to support reporting, documentation, and revenue-related data needsAct as a central coordination point to ensure smooth communication across departmentsThe above statements represent a general outline of principal job functions and should not be construed as a complete description of all aspects and requirements required for this job.Essential Job Functions:The physical demands described here reflect the essential functions of this position. In compliance with the Americans with Disabilities Act (ADA) and Nevada Revised Statutes (NRS) 613.330, reasonable accommodations will be provided to qualified individuals with disabilities.Work is performed in a (type of location, i.e., office, kitchen, restaurant, casino, etc.) environment and in other locations throughout the property. Must be tolerant to varying conditions of noise level, temperature, illumination and air quality. The noise level in the work environment is usually moderate. When on the casino floor, the noise level increases too loud. Additionally, smoking is permitted in casino areas consistent with Nevada state regulations, which are followed by the employer.Interacts with management, applicants, fellow Associates and/or guests.Ability to speak, read, write and understand English.Ability to read, analyze and interpret documents. Ability to write reports, customer correspondence and notices to departments. Ability to effectively handle meetings, communicate one on one to staff and present to large groups.Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.Ability to apply common sense understanding to carry out instructions and give direction in written, oral or diagram form. Ability to deal with and resolve problems involving multiple variables.Requires prolonged standing, mobility, bending, reaching and lifting up to up 25 poundsRequires eye/hand coordination and the ability to use standard office equipmentRequires the ability to distinguish letters, numbers and symbols.Ability to and comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (MSDS) and other instructions.