FACILITY MANAGER

Facility Manager Full Time-California (Multi-Site Coverage) Exempt- About Cubework Cubework is a fast-growing industrial real estate platform offering flexible co-warehousing, office, parking, and creative space solutions across 70+ U.S. locations and over 15 million square feet. We serve e-commerce sellers, 3PLs, trucking companies, content creators, and businesses of all sizes with lease terms from month-to-month to multi-year—empowering companies to operate, grow, and scale on their terms. The Role The Facility Manager is a hands-on operational leader responsible for the physical condition, safety, and day-to-day functionality of assigned Cubework locations. This is not a desk job—you’ll be walking properties daily, coordinating vendors, responding to tenant needs, managing capital improvement projects, and ensuring every location meets the standard our tenants expect. You’ll work closely with property management, construction, and operations teams to keep buildings running smoothly and tenants satisfied. Core Responsibilities Property Operations & Maintenance Conduct daily walkthroughs of assigned properties to identify maintenance needs, safety hazards, cleanliness issues, and tenant concerns before they escalate Manage and prioritize all maintenance requests—from HVAC, plumbing, electrical, and dock leveler repairs to general upkeep—ensuring timely resolution through internal staff or approved vendors Oversee preventive maintenance schedules for building systems including roofing, fire/life safety, HVAC, lighting, plumbing, roll-up doors, and parking lot surfaces Coordinate and supervise janitorial services, landscaping, pest control, and waste management to maintain professional facility presentation Manage building infrastructure including loading docks, dock levelers, roll-up doors, smart locks, QR-code access systems, security cameras, and lighting Prepare facilities for seasonal and weather-related changes (rain prep, heat mitigation, freeze protection) Tenant Experience & Relations Serve as the on-site point of contact for tenant facility requests, ensuring responsive and professional communication Conduct move-in and move-out inspections, documenting unit conditions with photos and written reports Support tenant onboarding by ensuring units are rent-ready—clean, functional, with working utilities, locks, and access systems Proactively address tenant concerns to reduce churn and support high occupancy rates Coordinate shared-space management including common areas, conference rooms, kitchens, lounges, and outdoor areas Vendor & Contractor Management Source, bid out, negotiate, and manage relationships with contractors and service vendors for repairs, renovations, and ongoing services Oversee contractor work quality, timelines, and compliance with building codes and Cubework standards Manage vendor invoicing, PO tracking, and ensure work is completed to scope before approving payment Maintain an approved vendor list and solicit competitive bids for recurring and capital projects Construction & Tenant Improvements Manage or support tenant improvement (TI) projects including unit build-outs, demising walls, electrical upgrades, lighting installations, and ADA compliance work Coordinate with construction teams on renovation projects, ensuring timelines, budgets, and quality standards are met Oversee minor construction tasks in-house where feasible (painting, patching, basic framing, fixture installs) Ensure all construction and improvement work meets local building codes, permitting requirements, and landlord approval Safety, Compliance & Risk Management Ensure all facilities comply with OSHA, fire code, ADA, and local building regulations Conduct regular safety inspections and maintain documentation for fire extinguishers, emergency exits, sprinkler systems, and alarm systems Manage security infrastructure including CCTV systems, smart locks, perimeter fencing, and lighting Respond to after-hours emergencies including water leaks, power outages, security incidents, and tenant lockouts Maintain incident reports and coordinate with insurance carriers on property claims as needed Budgeting, Reporting & Administration Track and report on facility operating expenses, maintenance costs, and capital expenditure budgets Create and maintain detailed maintenance logs, inspection reports, and vendor records Collaborate with property management and upper leadership on annual budgets, capital improvement plans, and cost-saving initiatives Utilize property management software and internal systems to log work orders, track progress, and document completed work Provide regular status updates and reports to the Director of Operations and CCO Team Leadership & Coordination Delegate and oversee tasks for on-site maintenance staff, community managers, and janitorial teams Train and develop facility team members on Cubework SOPs, safety protocols, and quality standards Coordinate across departments—leasing, operations, construction, and marketing—to support company-wide initiatives Qualifications Required 3–5+ years of facility management, property management, or building maintenance experience in commercial or industrial real estate Hands-on knowledge of building systems: HVAC, electrical, plumbing, fire/life safety, roofing, and general construction Proven experience managing vendors, contractors, and service agreements Strong project management skills with the ability to manage multiple properties and priorities simultaneously Excellent communication and problem-solving skills with a tenant-first mindset Proficiency with property management software, work order systems, and basic office tools (Google Workspace or Microsoft Office) Valid driver’s license and reliable transportation for multi-site travel Willingness to respond to after-hours emergencies and work flexible schedules as needed Preferred Experience in co-warehousing, flex space, or multi-tenant industrial environments Familiarity with smart building technology (smart locks, QR access systems, IoT sensors, CCTV platforms) OSHA 10 or OSHA 30 certification CPM, FMA, CFM, or similar facility management certification Bilingual (English/Spanish) strongly preferred Experience with tenant improvement coordination and minor construction oversight Compensation & Benefits Salary: $70,000 – $82,000 annually, based on experience Health, dental, and vision insurance Paid time off and holidays Growth opportunity within a fast-scaling national platform Hands-on leadership role with real impact across a 70+ location portfolio Collaborative, entrepreneurial work culture Work Environment Primarily on-site at assigned California Cubework locations with regular multi-site travel Physical role requiring walking, climbing, lifting (up to 50 lbs), and working in warehouse and outdoor environments Fast-paced, startup-like environment that values initiative, ownership, and adaptability Occasional evening and weekend availability required for emergencies or special projects Job Type: Full-time Pay: $70,000.00 - $82,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Vision insurance Experience: Organizational skills: 1 year (Required) Typing: 1 year (Preferred) License/Certification: Driver's License (Required) Work Location: In person