Purchasing Specialist

Job PostingGeneral Purpose: Perform all phases of order/purchasing activities with a limited degree of supervision. Acquire materials, supplies, and services and place purchase orders for goods that have standard costs and quoted discounts already in place. Check and process purchase orders/requisitions; review information to ensure it is complete, accurate, and that order parameters are clear and understood. Monitor systems to determine purchasing requirements. Review opportunities for new supply sources and suitability of materials offered. Demonstrate full proficiency with purchasing activities, ensure good purchasing practices, and function as a resource for team members with less experience. Job Duties and Responsibilities: Prepare and review requests and assist with payables, purchase orders, and invoices Contact management or department representatives to clarify or obtain additional information Maintain inventory items at predetermined levels to serve operations and administration Maintain organizational flow of stockroom, parts, and supplies to aid in locating supplies and eliminate ordering unnecessary supplies Coordinate and perform cycle counts on inventory Monitor and report results for monthly tracking Determine whether products have been received, receive and review accompanying documents, and forward to appropriate accounting group for payment processing Establish, develop, and maintain positive vendor relationships and educate vendors regarding company purchasing policies and procedures Research products and services, obtain accurate and complete price and delivery information, and determine best source for various purchases based on price and availability May negotiate pricing (to be reviewed by supervisor); look for ways to minimize costs (e.g., consolidate purchase orders to minimize freight costs) and present to supervisor Research equipment and supplies for non-stock item purchases Purchase non-inventoried items/supplies and maintain monthly records for corporate Track status of orders and report delivery issues to affected management Respond to requests for emergency orders, and contact vendors to expedite orders when necessary Identify problems and issues, such as poor product quality and quantity shortages, communicate with vendors, and follow through to ensure problems are addressed Respond to, investigate, and resolve purchasing-related inquiries, concerns, complaints, and problems Create, compile, and maintain necessary documents for internal and external individuals (e.g., management, accounting, auditors) Communicate purchase order procedures, changes, and directives to staff in order to ensure the smooth and accurate flow of information The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.