Recruiting Coordinator

Join a high-performing recruitment function where coordination and precision directly shape the candidate experience for a large, fast-moving organization. This hybrid role offers strong growth potential in a collaborative, people-focused culture that encourages process improvement and innovation.Primary Services is excited to announce the role of Recruiting Coordinator for a large corporate client supporting multiple business units across the Americas. This hybrid position offers exposure to full-cycle recruiting operations within a dynamic, high-volume environment where the Talent Acquisition & University Relations team plays a key role in attracting top talent. The organization is known for a strong internal culture, opportunities for professional growth, and a commitment to operational excellence across its HR functions. This role is ideal for a detail-oriented professional who thrives in coordination, communication, and fast-paced recruiting support.Responsibilities:Coordinate high-volume interview scheduling across candidates, recruiters, and hiring managers.Maintain and update applicant tracking system (ATS) records with accurate candidate progression data.Serve as primary day-of-interview contact for candidates and hiring managers, resolving scheduling adjustments and logistical issues.Partner with recruiters to align on hiring priorities and manage recruiting requests efficiently.Communicate complete interview details to candidates, including schedules, job descriptions, logistics, and preparation guidance.Manage recruiters’ calendars and schedule on-site and virtual meetings.Track and process new hire documentation to ensure completion of pre-employment requirements.Support handoff of onboarding documentation to HR business partners for new employee setup.Assist with recruiting, reporting, data audits, and monthly system closeout processes.Support career fair planning, execution, and related logistical coordination.Contribute to recruitment projects, including process improvement, employer branding, and tool implementation.Conduct sourcing research and assist in identifying qualified candidate pipelines.Qualifications:Associate degree in Human Resources, Business, or related field, or equivalent experience.3+ years of experience in recruitment coordination, HR support, or customer service administration.Experience managing multiple calendars and coordinating high-volume interview scheduling.Proficiency in applicant tracking systems, preferably Avature or similar platforms.Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).Experience maintaining HR data accuracy within ATS or CRM systems.Familiarity with HR administrative processes, including onboarding and pre-employment documentation.Understanding of data privacy standards, such as GDPR, preferred.Experience supporting cross-functional teams in a fast-paced operational environment.