Administration Assistant

Job Description Pennybacker is seeking a highly organized, detail-driven Administrative Assistant to support select members of our leadership team in our Austin headquarters. This role is designed for an experienced administrative professional who excels at juggling multiple priorities, creating order amid complexity, and operating with discretion at the highest level. While this position supports several leaders, it reports directly to Pennybacker's Assistant to Leadership, providing opportunity to collaborate with two seasoned Executive Assistants.This is a fast-paced, high-impact role that demands exceptional organizational skills, proactive communication, and the ability to seamlessly manage competing demands—all while maintaining accuracy, professionalism, and confidentiality. If you take pride in building systems that help executives operate at their best, thrive while multitasking at the highest level, and enjoy being a trusted administrative partner within a collaborative team, we encourage you to apply. Key ResponsibilitiesExecutive & Leadership SupportManage multiple complex and ever-changing calendars, coordinating internal and external meetings with precision and foresightSupport multiple leaders simultaneously while maintaining clear priorities and alignment with the Lead AdministratorCoordinate domestic travel, including itineraries, accommodations, and detailed logisticsSubmit accurate, timely expense reports in accordance with firm policiesPrepare meeting materials, agendas, briefing documents, and follow-up itemsDraft, edit, and manage correspondence, reports, and presentations with exceptional attention to detail and confidentialitySupport special projects, track action items, and ensure initiatives are carried out to completionServe as a reliable point of coordination between leadership, internal teams, and external vendors and clientsMaintain absolute confidentiality regarding sensitive company information, strategic initiatives, and personnel matters Qualifications & Experience6+ years of administrative assistant experience, ideally within professional services, finance, or an investment environmentProven ability to support multiple senior leaders simultaneouslyExceptional organizational skills with a demonstrated ability to manage competing priorities and shifting deadlinesStrong written, verbal, and interpersonal communication skillsHigh level of discretion and experience handling sensitive and confidential informationProactive, resourceful, adaptable, and calm under pressureTeam-oriented mindset with a willingness to step in and support where neededFlexibility to work extended hours during peak periods, including occasional early mornings or eveningsAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Strong working knowledge of office systems, equipment, and administrative best practicesBachelor's degree preferred or equivalent professional experience Why PennybackerPennybacker is a real asset private equity firm investing in select growth markets across the United States. Our reputation for performance, integrity, and long-term partnerships has earned the trust of leading institutional investors and family offices.Work closely with senior leadership at a highly respected private equity firmJoin a small, collaborative administrative team where excellence and precision are valuedContribute meaningfully in an in-office environment built on integrity, trust, and high performance Company DescriptionPennybacker is a real asset private equity firm investing in select growth markets across the United States.Company DescriptionPennybacker is a real asset private equity firm investing in select growth markets across the United States.