Bilingual Administrative Assistant

Job TitleBilingual Administrative AssistantLocationLakeland, Florida (On-site)Position SummaryThe Bilingual Administrative Assistant provides comprehensive administrative, clerical, accounting, and personnel support for the Lakeland, Florida location. This role serves as a key communication and information conduit between the Florida office and departments based in Hallsville, ensuring accurate, timely, and confidential transfer of operational, financial, and personnel-related information. Fluency in both English and Spanish is essential to support bilingual communication with employees, vendors, and external partners.Key ResponsibilitiesAdministrative & Clerical SupportProvide daily administrative support to the Lakeland office, including filing, data entry, document preparation, and correspondenceAnswer phones, manage email communications, and greet visitors in both English and SpanishCoordinate calendars, meetings, travel arrangements, and office logistics as neededMaintain organized electronic and physical records in compliance with company policiesAccounting & Financial SupportAssist with basic accounting functions such as invoicing, expense tracking, purchase orders, and reconciliationsCollect, review, and forward financial documentation to Hallsville accounting departmentsSupport payroll coordination by gathering time records, discrepancies, and supporting documentationMaintain confidentiality and accuracy when handling financial dataPersonnel & HR SupportAssist with personnel-related tasks including onboarding documentation, employee records, and benefits coordinationRecruiting experience necessary to help fill the gaps for staffing in this locationServe as a bilingual point of contact for employees regarding routine HR questions and documentationCollect and transmit personnel files, reports, and updates to Hallsville HR departmentsSupport compliance with company policies, procedures, and applicable labor regulationsInter-Office CoordinationAct as a liaison between the Lakeland location and Hallsville-based departmentsFunnel operational, financial, and personnel information accurately and on schedulePrepare reports, summaries, and status updates for review by managementEnsure consistent communication and follow-through across locationsRequired QualificationsBilingual proficiency in English and Spanish (spoken and written)Minimum of 2–3 years of experience in an administrative or office support roleDemonstrated experience with clerical duties, basic accounting support, and personnel or HR-related tasksStrong organizational skills with attention to detail and accuracyProficiency with standard office software (Microsoft Office, document management systems, email platforms)Ability to handle confidential information with professionalism and discretionPreferred QualificationsExperience supporting multi-location or remote operationsFamiliarity with payroll systems or HRIS platformsAssociate degree or equivalent work experience in business administration, accounting, or human resourcesSkills & CompetenciesStrong written and verbal communication skillsAbility to multitask and prioritize in a fast-paced environmentProfessional demeanor and strong customer service skillsSelf-motivated with the ability to work independently while supporting a broader teamWork EnvironmentOffice-based position in Lakeland, FloridaRegular collaboration with Hallsville-based departmentsStandard business hours with occasional flexibility as needed