Administrative Assistant II

AFL manufactures industry-leading fiber optic cable, connectivity and accessories and provides engineering and installation services for some of the largest telecom customers in the world. Our company was founded in 1984 with a single fiber optic cable and today, we manufacture thousands of products, generate an excess of $2B in revenue, and employ approximately 11,000 associates worldwide. At AFL, we recognize that our employees are our greatest asset. We hire and train each individual, investing in them to ensure success in their careers. With a commitment to professional development and growth, let us connect you to your next career opportunity.What We Offer:401K Company match (up to 4% - dollar for dollar)Professional development, training, and tuition reimbursement programsExcellent medical, dental, vision, and life insurance policy optionsOpportunities for career advancement with an industry leading companyJob SummaryUnder general direction, the Administrative Assistant II will provide administrative support to multiple departments throughout the business unit. Duties include supporting day-to-day operations such as receptionist, administration and data entry. In this role, the incumbent will demonstrate consistent, reliable and accurate attention to detail, ability to multi-task and work well under pressure with changing deadlines. In addition, display excellent organizational and time management skills, and the ability to interact with individuals at all levels of the organization.ResponsibilitiesWelcome on-site visitors, determine nature of business and announce visitors to appropriate personnel. If applicable, ensure AFL host adheres to the guidelines for foreign visitors.Administrative Support: provides essential administrative coordination including answering incoming calls and directing inquiries; managing and ordering office and kitchen supplies and other items as needed; conference room delegation and preparation for meetings; catering orders for training and meetings and other administrative duties as neededMaintain the visitor log and create visitor badges; this includes check-in/check-out of loaned badgesRecording Keeping and Data Entry: including but not limited to repair orders, costing and cycle count; create and distribute daily reports to applicable individualsScheduling and Coordination: involved in coordinating plant tours, working with the HR Business Partner for plant events, meetings and timelines, ensuring all departments are aligned and informed; use of the company software, Navori, to update the plant monitors for 112HL and 110HLSupport for New Hires: may require assistance with onboarding; work with HR and staffing services to help integrate new employees into the plant operations; work with HR/Management to coordinate plant office layouts to ensure proper alignment of teams within designated neighborhoods.Must be able to lift 25+lbsAdhere to and promote the environmental, health & safety policies of AFLEnsure office organization to maintain a professional office appearancePerform other duties as requested, directed or assignedPersonal QualitiesAttention to detailPossess excellent collaboration skills to ensure good working relationships within the business unitAbility to think outside the box and make suggestions for improvements with processes and proceduresOrganization skills to manage multiple tasks and maintain an organized workspaceStrong verbal and written communication skills to interact effectively with various stakeholdersAbility to address issues proactively and find solutions to administrative challengesQualifications2 - 3 years' business or general office administrative experienceCustomer service and data entry experienceExcellent verbal and written communication skillsProficiency with MS Office, Oracle and AgiloftWell organized and detail oriented. Effectively manage and prioritize multiple tasks or requests in a fast-paced environment.Accurate and prompt processing of tasks and transactionsExcellent problem solverFast learnerWorking Conditions* General office setting. Incumbent may be required to enter the production and/or shipping/receiving areas on occasion.Minimum Education* High School Diploma, Associate's Degree* Business or related discipline preferred