Accounts Payable Coordinator

Job Title: Accounts Payable Specialist Department: FinanceEmployment Type: Full-TimeReports To: Finance Manager / Controller Position Summary The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee reimbursements, and related payments. This role supports strong financial operations and internal controls while ensuring compliance with organizational policies, grant requirements, and applicable regulations. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, mission-driven nonprofit environment. Key Responsibilities Accounts Payable Processing Process high-volume vendor invoices accurately and in a timely mannerReview invoices for proper authorization, coding, and compliance with policies and funding requirementsPrepare and process payments via check, ACH, and other approved methodsMaintain organized and complete accounts payable records and supporting documentation Vendor & Employee Relations Set up and maintain vendor records, including collecting W-9s and required documentationRespond to vendor and staff inquiries regarding payments and invoice statusProcess employee expense reimbursements in accordance with internal policies Accounting & Reconciliation Code expenses to appropriate general ledger accounts, grants, and cost centersAssist with monthly accounts payable reconciliations and accrualsSupport month-end and year-end closing activities related to payablesAssist with preparation of 1099 forms and annual reporting Compliance & Internal Controls Ensure expenditures comply with organizational policies, grant requirements, and applicable regulationsMaintain strong internal controls over disbursementsSupport audits and financial reviews by providing requested documentation Collaboration & Support Work closely with program, procurement, and finance teams to resolve invoice discrepanciesAssist with process improvements to enhance efficiency and accuracy within accounts payable Qualifications Required: Associate or Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience2–4 years of accounts payable experience, preferably in a nonprofit or grant-funded organizationStrong attention to detail and organizational skillsProficiency in Excel and accounting softwareAbility to manage multiple priorities and meet deadlines Preferred: Experience working with grants or cost allocationFamiliarity with nonprofit accounting principlesExperience with ERP or cloud-based accounting systemsKnowledge of 1099 reporting requirements Core Competencies Accuracy and attention to detailStrong time management and follow-throughClear and professional communicationIntegrity and confidentialityCommitment to supporting mission-driven work Work Environment & Values The organization is committed to improving energy efficiency, affordability, and access to services for the communities it serves. This position requires a collaborative, service-oriented approach and a dedication to responsible financial stewardship.#INAPR2026