Logistics Coordinator

At Cassel, we transform vehicles into moving brand statements through custom wraps and fleet graphics, supported by decals and signage that complete the look. We’re a collaborative, fast‑paced team that values craftsmanship, communication, and keeping projects moving smoothly from concept to completion.JOB SUMMARYWe’re looking for a detail‑driven, proactive Logistics Coordinator who thrives on connecting the dots, managing many moving parts, and thinking several steps ahead. In this role, you’ll coordinate print production and installation schedules, manage pick‑ups and deliveries, handle subcontractor communication, and keep every project aligned across departments.If you excel at balancing tact with firmness, safeguarding the schedule, and pushing projects through roadblocks, this role will feel like the right fit.PRIMARY RESPONSIBILITIES1. Scheduling & Workflow CoordinationUse capacity tools to schedule work across Manheim and SmoketownReview and prioritize the scheduling queue; assign due dates for decals, signs, and vehicle projectsCommunicate schedule changes to internal teams and clientsAnticipate and resolve conflicts to ensure on‑time completion2. Job CreationReview job queue, order details, and workflows for all project typesCreate accurate Job IDs, QuickBooks jobs, and ShopVox jobsAdjust workflow steps based on project specifics (design vs. repeat vs. specialty)3. Pick Up & Delivery CoordinationCoordinate pick‑up and delivery requests with clients and driversAssign drivers based on vehicle class requirementsSchedule and update driver assignments in QuickBooks TimeProvide clear day‑of direction to ensure smooth vehicle movement4. Subcontractor CoordinationIdentify needs for outside services and select appropriate subcontractorsSchedule and communicate project details and timelinesInitiate POs and document subcontracted workAlign subcontractor timelines with internal schedules5. Administrative & CommunicationLead daily morning huddle and afternoon scheduling meetingMaintain accurate information in ShopVox, QuickBooks, and the Capacity GaugeDocument schedule changes and client updates for cross‑team visibilityMonitor boards and resolve data discrepanciesEXPERIENCEExperience in scheduling, dispatching, customer service, or operations coordinationStrong verbal and written communication; comfortable leading quick team meetings/huddlesProven ability to problem‑solve and handle shifting prioritiesAccurate administrative and data‑entry skills using scheduling or workflow systemsSolid organization and multitasking abilities in fast‑paced settingsBasic understanding of costs, vendors, or purchase order processesSKILLSEfficient scheduling & coordinationAnalytical and critical thinkingShopVox & QuickBooks proficiencyWorkload & resource managementSubcontractor service coordinationTime management & prioritizationCross‑departmental collaborationConflict resolution & escalation handlingCHARACTERISTICSHumbleHungrySelf-AwareAccountableCalm under pressureDecisive & proactiveEmotionally matureStrategicResilientAdaptableEncouragingSense of urgencyResourcefulOptimisticEmpatheticEncouragingSense of UrgencyOptimisticEmpatheticResourcefulOTHER INFORMATIONThis job description outlines the core responsibilities of the role but may evolve as business needs change. Additional tasks may be assigned by the manager.This position is full‑time, on‑site at our Manheim location. Pay is commensurate with experience. Learn more about us at casselteam.com.