Document Control Specialist - Aerospace

Position OverviewThe Document Imaging Clerk is a key member of the quality assurance team, responsible for converting physical records into high-quality digital formats. This role involves the entire lifecycle of document digitization, from physical preparation and high-speed scanning to indexing, quality assurance, and secure server uploads. The primary goal is to ensure that all digital records are accurate, searchable, and organized within the company’s Document Management System (DMS).Essential FunctionsTo accomplish this job, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to help qualified individuals with disabilities to perform the essential functions: Sort, batch, and prepare hard-copy records for scanning (e.g., removing staples, repairing torn pages, and ensuring correct chronological order).Operate scanning equipment to digitize various document types, including standard files.Assign accurate file names, tags, and metadata to scanned images to ensure they are easily retrievable on the company server.Review digital images for clarity, completeness, and orientation. Perform rescans as necessary to meet quality standards. Input relevant information from physical documents into databases or tracking logs with speed and accuracy.Organize and upload files into designated network folders or cloud-based storage, adhering to established naming conventions and security protocols.Coordinate the secure shredding or archiving of physical documents once the digitization process is verified and complete.The Document Imaging Clerk ensures that the company's quality system documentation (e.g., policies, procedures, work instructions, forms, records, etc.) is adequately controlled and maintained.Regular on-site attendance is required.Assist with any other duties as assigned by the Quality Assurance Manager.Work ExperienceRequired ExperienceMinimum of 1 year of related experience; preferably in the aerospace manufacturing industry or other similarly regulated field (AS9100, ISO9000, etc.)Other Required Skills And AbilitiesExperience with scanning software and document management systems.Attention to Detail: Exceptional focus on accuracy to prevent filing errors or data loss.Organization: Ability to manage large volumes of paperwork and track progress through multiple stages of the workflow.Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic understanding of network file structures.Physical Ability: Must be able to sit for long periods and lift document boxes (typically up to 25 lbs).Ability to work independently with minimal supervision to meet deadlines and to work collaboratively as needed in a fast-paced multi-shift manufacturing environmentProfessional verbal and written communication (English)Analytical & problem-solving skills & ability to multitaskExcellent interpersonal, verbal and written communication skillsReliable, dependable, and able to work overtime when requiredAble to work in a team environment and take direction wellPhysical Demands and Work EnvironmentRoleTo perform the essential functions of the role, employees must be able to perform the following activities with or without reasonable accommodations:Regularly stand and walk throughout the facility, sit for extended periods while working on a computerOccasionally lift, carry (short distances), and push/pull up to 25 poundsOccasionally reaches overhead and reaches out or down to perform dutiesOccasionally bend, crawl, stoop, squat, or kneelFrequently uses hands or fingers to operate computers and other office equipment and to collect, review, and distribute paper documentsWorking ConditionsWork is performed in a manufacturing shop/office environment where working conditions may vary significantly; the employee will be exposed to:Excessive noise - hearing protection required (occasionally)Dust, smoke, mist, fumes/vapors (occasionally)Extreme temperatures (occasionally)Hazardous equipment, including forklifts, hand tools, cranes or other lifting devices, and other equipment used in a machine shop environment (awareness)The use of PPE, including hearing protection, eye and hand protection, and use of safety footwear is required.EducationRequired Degree Level: Not SpecifiedA high school diploma or GED equivalent is requiredSpecialized training in office administration is preferredSkillsAttention To Detail, Data Entry, Organizational Skills, Documentation Management, Document Control, Document Retrieval, File Organization, Microsoft Office Suite