Admin & Operations Assistant (In-Person Only)

Position SummaryThe Administrative & Operations Assistant provides operational, logistical, and administrative support to daily business functions within our interpretation and translation services company. This role is responsible for assisting with scheduling, documentation, client communication, vendor coordination, and general administrative tasks that support organizational efficiency.This is an in-person position. Remote or hybrid work arrangements are not available due to the role's operational needs.This is a drug-free workplace; applicants must pass a drug test and background checkEssential Duties & ResponsibilitiesSupport daily office operations and administrative tasksAssist with interpreter and translator scheduling and assignment coordinationMaintain accurate records, documentation, and databasesPrepare correspondence, reports, and internal communicationsRespond to client inquiries and provide professional customer serviceCoordinate incoming service requests and update job details in the systemAssist with quality assurance procedures, file organization, and compliance documentationManage supplies, vendor communication, and office logisticsSupport leadership with administrative tasks, follow-up, and project supportQualificationsAssociate or bachelor's degree required 2–4 years of administrative or operations experience (industry experience a plus)Strong organizational, time-management, and multitasking abilitiesExcellent verbal and written communication skillsAbility to maintain confidentiality and handle sensitive informationProficiency with MS Office Suite, CRM systems, and/or scheduling softwareAbility to work independently and collaboratively in a fast-paced environmentMust be able to work in person, Monday–FridayWorking ConditionsStandard office environmentRequires in-person attendance at the corporate officeMay require occasional support outside standard hours based on operational needsCompensation & BenefitsCompetitive compensation (DOE)PTO and paid holidaysOpportunities for professional growthSupportive team environment