Office Administrative Assistant

Join our dynamic team as an Office Administrative Assistant and be the cornerstone of our professional office environment! You'll manage daily operations, support key projects, and ensure smooth communication and organization within our workspace. If you're highly organized, tech-savvy, and ready to make an impact, we want to hear from you! Office Administrative Assistant Responsibilities: Manage incoming calls, screen and direct them, return calls, and take messages as needed. Maintain a professional and welcoming reception area, greeting and assisting visitors. Coordinate logistics for meetings and company events and ensure efficient operation and maintenance of office equipment. Oversee office maintenance, cleanliness, and coordinate with vendors and service providers. Handle shipping, track shipments, accept deliveries, and manage daily mail organization and distribution. Assist in preparing and distributing project setups, proposals/bids, and provide travel support. Perform routine administrative tasks including word processing, data entry, and assist with work overflow. Coordinate special projects and perform other duties as assigned. Office Administrative Assistant Qualifications: High School diploma or GED required. 3-5 years of administrative experience in a professional office setting preferred. Excellent verbal and written communication skills. Proficient in Microsoft Office and other electronic devices. Strong interpersonal skills, self-starter, highly organized, and creative. Superior time management, organizational skills, and ability to meet deadlines. Detail-oriented with excellent follow-up skills. Ability to multi-task and adapt to a fast-paced environment. Experience handling confidential information. Professional attitude and demeanor. Who is Brennan? J.F. Brennan Company, Inc. (Brennan) is a 100-year-old, family-owned company that specializes in water-based environmental remediation and marine construction headquartered in La Crosse, WI that offers our employees growth, challenging work, empowerment, and meaningful work. Brennan is known for tackling complex maritime projects, providing unique solutions through teamwork and collaboration, and maintaining a family-orientated culture. Why choose us? We are a company voted by our employees as a certified Great Place to Work®, for the seventh year in a row recognized by Fortune magazine as a Best Workplace in Construction. Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success. Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed. We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation. We offer an industry-leading benefits package. We are proud to offer our employees and their families group health, dental and vision insurance plans, 401(K) program with generous matching, annual bonus eligibility and profit-sharing program. J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law. Notice to Staffing Agencies J.F. Brennan Company Inc. (“Brennan”) and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Brennan, including unsolicited resumes sent to a Brennan mailing address, fax machine or email address, directly to Brennan employees, or to Brennan’s resume database will be considered Brennan property. Brennan will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Brennan will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Brennan’s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Brennan will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Brennan’s Chief Human Resources Officer or his/her designee. No other Brennan employee is authorized to bind Brennan to any agreement regarding the placement of candidate by Agencies.