TMD - Project Management Specialist I (Project Document Specialist)

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058262You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career SectionAPPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058262APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.NOTES TO THE APPLICANT:TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)Optional Vision, Dental, Life, and Disability insurance at competitive ratesGenerous paid vacation, sick leave, and State and Federal holidaysDefined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annuallyAdditional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)Flexible spending account options for medical and childcare expensesPotential for modified work schedules including flex, compressed, or telework (position dependent)Free access to Camp Mabry Museum and historical structuresRobust free training access through Texas Military Departmentand#8217;s Web-Based Learning ProgramExpansive Employee Assistance Program and complimentary counseling servicesEmployee Wellness and Physical Fitness ProgramsMilitary membership is not required for this position.ABOUT US:Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG)andthe Texas State Guard (TXSG).Our Vision: Americaand#8217;s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.BRIEF POSITION SUMMARYPerforms routine (journey-level) consultative and technical assistance work with the Design and Project Management (DPM) Branch of the Construction and Facilities Management Office (CFMO). Works with all branches of the CFMO including the Environmental Branch, the Contract Management Branch, and the Plans and Programming Branch to execute successfully major and minor design and construction projects. Provides technical assistance to DPM staff through all phases of engineering and architectural projects (scoping thro gh close out). Reports directly to the Contracts Management Branch Chief and works under moderate supervision with limited latitude for the use of initiative and independent judgment.Work Hours: Monday and#8211; Friday, 8-hour days, 40 hours/weekESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIESPerforms an array of technical, training, research, planning, policy and administrative activities for the Contracts Management Branch.Processes change orders, payment submittals and coordinates documentation with all CFMO branches for contracts.Initiates contract formation with the Office of State Support.Coordinates funding with Resource Management Branch to create budget for projects.Assists the Branch Chief in developing and recording Branch processes and procedures in both written and graphic format.Assists with developing Branch policies and procedure manuals.Manages and updates the Project Process Map and flow charts.Provides management reports, enters and tracks data, and closes and archives project documentation.Assists in developing, revising and maintaining scoping documents for proposed projects.Assists in preparing and tracking scoping document status for state and federally funded projects.Performs data entry in several types of databases and assists in project status reporting.Assists in preparing administrative reports, studies and projects.Assists Branch staff in procuring goods and services.Performs related work as assigned.Attends work regularly and observes approved work hours in accordance with agency state employee policies procedures handbook.May be required to perform duty in support of national emergencies, disasters, and other missions, to include on holidays and weekends.Qualifications: MINIMUM QUALIFICATIONSEDUCATION:Graduation from an accredited four-year college or university is required. (Substitution Allowed)PREFERRED EDUCATION:Graduation from an accredited four-year college or university with major course work in design, project management, business administration, planning, mathematics or a related field is preferred.EXPERIENCE:Two (2) yearsand#8217; experience working in either construction and engineering related project management, business management, contract management, procurement or related field is requiredExperience using Microsoft applications (Outlook, Word and Excel) or database experience is requiredPREFERRED EXPERIENCE:Experience working in the military and/or National Guard environment is preferred.Experience With Microsoft Project Scheduling Software Is Preferred.Experience with state Centralized, Accounting, Payroll/Personnel System (CAPPS) program is preferred.Experience with State agency procurement processes and procedures preferred.SUBSTITUTION:Additional years of experience working in construction and engineering related project management, business management, contract management, procurement or related field may substitute for required education on a year-per-year basis up to four (4) years.REGISTRATION, CERTIFICATION OR LICENSURE:Valid driverand#8217;s license is required. *The ability to obtain a Texas Driverand#8217;s License will be required within first 30 days of employment. A satisfactory driving record is required for driving state or federal vehicles to conduct agency business.Must obtain Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM) through the Comptroller of Public Accounts within 18 months of hire (preferred at the time of hire).OTHER REQUIREMENTS:Background Investigation.Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete an