Workforce & Economic Development - American Heart Association Instructor/Coordinator

Job Description DIRECT SUPERVISOR: Accelerator Campus Manager SALARY RANGE: Salary CLASSIFICATION: Exempt CONTRACT: 12 – Month SAFETY SENSITIVE POSITION: Yes TRAVEL: 5% PRIMARY FUNCTION: To serve as the Training Center Coordinator for all American Heart Association (AHA) programs in Northwest Oklahoma that are affiliated with Autry Tech. This position also serves as an instructor for assigned AHA courses and train-the-trainer programs. ESSENTIAL DUTIES & RESPONSIBILITIES: Coordinate/Instruct American Heart Association training and train-the-trainer services to satisfy client-specific requirements. This includes scheduling classes and instructors. Coordinate/Instruct custom AHA training classes for industry clients, partner schools, community programs, and internal Autry Tech staff. Maintain all AHA program records and documentation as the Training Center Coordinator, including class files for each course taught by affiliated instructors. Create and maintain electronic files for clients that capture facility request, instructor assignment worksheets, enrollment forms, and evaluations. Conduct instructor certification renewals under AHA guidelines. Maintain renewal paperwork and records. Manage AHA’s digital media, Ecards, and courses through AHA’s Atlas and Training Central. Maintain compliance with AHA rules and regulations, including enforcement of compliance standards for approved instructors, required site visits, instructor evaluations, and record audits. Utilize course pricing techniques established by Autry Tech. Develop cost effective strategies in fees/tuition, instructor salaries, and room scheduling. Prepare purchase orders and order books and supplies for AHA training. Enter training sessions, instructor payroll information, and company bill information into the appropriate systems. Create invoices, record payments, compile, and submit required reports and documentation using information from Microsoft Dynamics or other applicable systems. Prepare instructor packets for classroom/instructors which include enrollment and evaluation forms. Organize, manage, and maintain a system for equipment storage and checkout procedures for instructors to include tracking all equipment and ensuring it is cleaned and ready for use upon return Define short-range and long-range goals and training plans in the assigned programs. Provide leadership in the planning and development of a quality instructional program to primarily meet company needs. Identify key client company stakeholders. Build and maintain an ongoing relationship with these clients. Develop and oversee training programs for assessing, coordinating, and evaluating the employees for assigned company(ies). Maintain an ongoing and continually developing part-time instructor pool by hiring, developing, and evaluating qualified subject matter experts. Conduct summative evaluations for every program, review evaluations with instructors, maintain documentation on file, and conduct periodic follow-up evaluations of regular instructors with clients. Assist in maintaining a program of public relations that serves to promote understanding, maintain positive morale, and keep the public informed regarding Autry Technology Center’s activities. Expected to open/close (meet/greet and review policies and evaluations) classes/events for which you are responsible. If unavailable, you must make arrangements for the instructors or another Autry Tech staff member to cover. Keep informed of and interpret laws, regulations, statues, rules, and policies affecting the Workforce Development training program. Assist in upholding and enforcing the policies and procedures of the Board of Education Prepare and submit reports and other documentation as required. Perform other related duties as assigned. QUALIFICATIONS: EDUCATION: High School diploma or equivalent required. SKILLS: Strong organizational skills with the ability to manage multiple training programs and schedules Proficiency with technology, digital learning platforms, and data management systems Effective interpersonal, written, and verbal communication skills Ability to present instructional material and respond to questions from diverse audiences Ability to manage logistics, documentation, and compliance requirements in a regulated training environment EXPERIENCE: Training experience preferred. Administrative and clerical experience required. PHYSICAL FACTORS: Position is based in Enid, OK Work is primarily based in an indoor work environment with minimal noise. Physical demands include periods of standing, bending, stooping, kneeling, crawling, pushing, pulling, reaching, handling, and requires fine motor skills, visual acuity, depth perception, hearing, and hand-eye coordination. Must be able to lift, carry, and transport training equipment weighing up to 50 pounds. Perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or situations in which working with speed and sustained attention are critical aspects of the job. DISCLAIMER: The responsibilities and duties outlined above are representative and may not capture every task that may be assigned. The scope of the role may evolve based on organizational needs. This job description does not constitute a contract and is subject to change at the discretion of the employer. Performance will be evaluated in accordance with the districts policies and expectations. EQUAL OPPORTUNITY EMPLOYER STATEMENT: Autry Technology Center does not discriminate on the basis of race, color, sex, pregnancy, gender, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information. Primary Location Autry Technology Center Salary Range $50,000.00 - $55,000.00 / Per Year Shift Type Full-Time