Administrative Assistant

Primary/Essential Duties & ResponsibilitiesMailing correspondence to homeowners at CAM's requestRespond to and address concerns from customer service calls, emails and action items.Administrative support with Meeting Notices with agendas; proofing, tracking and uploading Meeting Minutes and Action Item lists.Provide Administrative support for Annual budget preparation and correspondence to the communities.Create, update, and maintain data for each assigned property in system of record and various tracking systems and reports.Preparation and assistance with public relations events such as Holiday Parties, Vendor Trade Shows, etc.Disseminate pool/gate devices and programming for access to community pools, gates and/or other amenities such as clubhouses, fitness centers, sports courts.Process Compliance lettersCollect and process information required for Architectural Request ChangeForms to submit to committees.All other assigned duties as needed.RequirementsKnowledge & Skills Requirements:AS degree in related field and/or equal related experienceExperience in providing administrative support to a group of 2 or more professionals/managers.Strong customer service skillsExcellent verbal communication skills including strong professional phone etiquetteExcellent written communication skills including the ability to proofread other associates' business communications for grammatical and spelling errorsProficient in Microsoft Office and OutlookFamiliarity and/or willingness to be proficient in property management softwarePhysical Demands & Work EnvironmentThis job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.