Administrative Assistant II / Proposal Coordinator

Overview NOW HIRING: Administrative Assistant II / Proposal CoordinatorEl Paso, TXPartnered with Onin Staffing Join a Professional Engineering & Surveying FirmWe are seeking a highly organized, detail-oriented Administrative Assistant / Proposal Coordinator to support engineering and surveying teams. This role is perfect for someone who thrives in a fast-paced, deadline-driven environment and enjoys working on high-level documents and proposals. What You'll Do Lead the design, formatting, and preparation of engineering proposals Maintain company qualifications, resumes, and proposal templates Coordinate timelines and ensure proposals meet client requirements Collaborate with engineers to finalize technical documents Manage project documentation, activation sheets, and filing systems Assist with TXDOT precertification and proposal submissions Support administrative functions: timesheets, meeting minutes, reports Maintain confidentiality of sensitive company and client information Assist with website and social media content updates • What We're Looking For Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Strong writing, proofreading, and editing skills Ability to manage multiple deadlines and priorities Excellent organization and attention to detail Professional communication and discretion Ability to work independently and in a team environment Experience using AI tools for document creation and workflow (preferred) What We OfferTemp-to-Hire Opportunity (long-term career potential) Work with a respected engineering-focused organization Gain experience in high-level proposal development Professional, team-oriented environment How to ApplySend your resume today!Onin Staffing7040 N Mesa St, Suite OEl Paso, TX 79912(915) 225-4062johnhernandez@oninstaffing.comSkills and Experience Lead the design, formatting, and preparation of engineering proposals Maintain company qualifications, resumes, and proposal templates Coordinate timelines and ensure proposals meet client requirements Collaborate with engineers to finalize technical documents Manage project documentation, activation sheets, and filing systems Assist with TXDOT precertification and proposal submissions Support administrative functions: timesheets, meeting minutes, reports Maintain confidentiality of sensitive company and client information Assist with website and social media content updates BenefitsDon't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package.Weekly pay$5 prescription drugs$5 doctor's visit copaysFree teledoctor serviceFree counseling servicesLife insurance includedVision insurance includedDental insurance includedVacation and holiday payScholarship Opportunities401(k) retirement planFree legal servicesOur unbeatable employee discount programApply now so we can hold a spot for you. We can't wait to talk to you!--Your Onin team