Administrative Assistant - Workers Comp

Administrative Assistant - Workers CompensationESSENTIAL DUTIES AND RESPONSIBILITIESMaintain and organize company records, including insurance and compliance documentation, Workers Compensation, and support audit readiness.Assist with departmental budgeting, tracking, and administrative coordination.Serve as a resource for internal systems and administrative software.Provide administrative support to team members, including record keeping, documentation, and scheduling.Maintain and manage electronic records, permits, and regulatory documentation.Support internal audits and inspections related to safety, environmental, and compliance standards.Track and document incidents, corrective actions, and related reporting.Participate in cross-functional meetings and committees; contribute to discussions and document outcomes.Attend and support inspections, audits, and safety-related activities.Assist with emergency preparedness efforts, including documentation and coordination.Provide backup support for related administrative or claims functions as needed.Represent the department on cross-functional initiatives and special projects.Maintain documentation of company policies, procedures, and related activities.Serve as a point of contact with external agencies or partners when needed.Assist with training efforts related to company policies, procedures, and compliance programs.Ensure required compliance training is tracked and completed.Maintain records related to security or internal requests.Follow all company policies and safety procedures, and report any incidents or concerns.Perform additional duties as assigned.QUALIFICATIONSTo perform this role successfully, an individual must be able to carry out the essential duties with or without reasonable accommodation. The following outlines the general knowledge, skills, and abilities required.ATTRIBUTES AND SKILLSAbility to manage multiple priorities and projects effectivelyStrong initiative and proactive mindsetCollaborative approach with strong teamwork and problem-solving skillsOpenness to new ideas and continuous improvementEffective verbal and written communication skillsStrong attention to detail, including grammar and written accuracyExcellent organizational and time management abilitiesAbility to handle sensitive information with discretionProject coordination and administrative management skillsProficiency with standard office software and web-based toolsStrong analytical and problem-solving capabilities