Senior Executive Officer, Project Management Oversight

The Senior Executive Officer will lead Metro’s Project Controls Department, responsible for ensuring the successful and efficient delivery of Metro's capital projects and its initiatives. The department handles all critical project controls functions and reporting, which includes scheduling, cost control, forecasting, estimating, document control, and risk management. The department serves as a central hub, aggregating information to support strategic oversight, financial accountability, and risk management, and integrating specialized functions to deliver projects on schedule and within budget.Duties and Responsibilities:Establishes best practices for successful completion of transportation projects in coordination with internal management, outside agencies, and consultantsDirects the establishment and implementation of projects policies, procedures, safety and work standards, and controlsProvides policy recommendations, technical assistance, and information to the Board of Directors, executive management, and departments involved in the implementation and management of the projectsMonitors funding plans for each projectAssists in securing required funding for projects; ensures that funding is in place when required for project expensesCoordinates project control oversight activities with involved departments throughout the life of each projectMonitors project schedules and budgets for each projectReviews Project Management PlansPrepares, produces, and presents oral and written reports related to Measure R/M projects and their status to executive and management staff, the Board of Directors, and outside regulatory agencies, community groups, and interagency committeesCoordinates with Management Audit Services on the annual Measure R/M auditRepresents Metro before the Board of Directors, public officials, other governmental agencies including Federal Transit Administration (FTA), community groups, and inter-agency committeeEnsures compliance with Metro policies and proceduresAssists in resolving conflicts and disputesOversees preparation and administration of department's budgetManages the work of consultants supporting projects, including the Program Controls Support Services ConsultantsSupervises, trains, mentors, and motivates assigned staffMay be required to perform other related job dutiesKnowledge in:Administrative principles and methods, including goal setting, project and budget development and implementationApplicable local, state, and federal laws, rules, and regulations related to construction of transportation projectsCapital and operating budgetsPrinciples and practices of public administrationPublic agency protocol, procurement procedures, and contract administrationBest practices for project control, cost estimating, configuration management, and risk managementSocial, political, and environmental issues influencing transit projectsModern management theorySkill in:Assisting executive management in planning, organizing, and controlling the integrated work of different departmentsDeveloping and implementing objectives, policies, procedures, work standards, and internal controlsDetermining strategies to achieve goalsRisk management best practicesFinancial managementAnalyzing situations, identifying problems, implementing solutions, and evaluating outcomesExercising sound judgment and creativity in making decisionsCommunicating effectively orally and in writingPreparing comprehensive reports and correspondenceInteracting professionally with various levels of Metro employees, outside representatives, and public officialsOrganization managementManaging conflictSupervising, training, mentoring, and motivating assigned staffAbility to:Think quickly and act decisivelyResolve issuesAnalyze complex informationUnderstand, interpret, and apply laws, rules, regulations, policies, procedures, budgets, contracts, and labor/management agreementsRepresent Metro before elected officials and the publicEstablish and maintain cooperative working relationshipsRead, write, speak, and understand EnglishMinimum Qualifications:A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:Education: Bachelor's Degree in Business, Public Administration, or a related field; Master's Degree in Business, Public Administration, or a related field preferredExperience: Eight years of relevant senior management-level experience in program/project oversight, preferably in a public transportation environmentCertifications/Licenses/Special Requirements: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functionsPreferred Qualifications: Experience providing senior leadership on large-scale transit projects valued at greater than $500 million Experience with alternative delivery contracting models, including a strong understanding of project controls processes aligned with these delivery modelsProficiency with enterprise project management systems such as Oracle Primavera P6 and Unifier, or comparable platformsExperience preparing and presenting project progress reports and executive-level briefings to senior leadershipSpecial Conditions: This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirementsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this jobMetro provides reasonable accommodation to enable individuals with disabilities to perform the essential functionsThis classification is at-will and the incumbent serves at the pleasure of the hiring authorityContributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried outWorking Conditions: Typical office situation Close exposure to computer monitors and video screenPhysical Effort Required:Sitting at a desk or tableOperate a telephone or other telecommunications device and communicate through the mediumType and use a keyboard and mouse to perform necessary computer-based functions