Executive Assistant

COMPANY: OWN IT CoachingOwn It Coaching is a fast-growing health and wellness company dedicated to helping executives and business owners run their health and body the same way they run their business: with intention, data, and relentless ownership. We combine elite health coaching with medical expertise to help high-performers optimize their physical health, energy, and longevity. Our team is small, high-performance, and deeply committed to the people we serve. We are looking for someone who matches that energy.About The Role:We are looking for a Miami-based Executive Assistant & Events Coordinator to join our team in a high-trust, founder-facing capacity. This role is the operational heartbeat behind our founder’s public presence and our Miami-based events. You will serve as Justin Roethlingshoefer’s executive assistant, manage our speaking stage relationships and contracts, and lead on-the-ground logistics for Own It’s signature in-person programming in Miami.This is not a behind-the-scenes administrative role. You will be communicating directly with senior executives at organizations like Vistage and Entrepreneurs’ Organization, managing contracts, and ensuring that every Own It event runs flawlessly. If you are organized, proactive, relationship-driven, and thrive in a fast-moving environment where no two days look the same.Responsibilities:40% - Executive Assistant to Justin Roethlingshoefer, Own It FounderManage Justin’s calendar, email, scheduling priorities, and day-to-day logisticsCoordinate travel, accommodations, and ground transportationPrepare briefing documents, meeting agendas, and follow-up materialsHandle correspondence and communications on Justin’s behalf, as directedAnticipate needs and proactively manage logistics ahead of key meetings, events, and commitmentsProvide in-person support at Own It and Holy Health events, including Optimization Day, Redeemed, and other live experiences40% - Speaking Engagements & PodcastsLead Justin Roethlingshoefer’s speaking strategy with a focus on high-value audiences and client conversionEvaluate, prioritize, and manage speaking opportunities across executive peer groups and industry networksBuild and maintain a pipeline of speaking engagements, including Vistage, EO, Convene, T21, and new executive communitiesTrack speaking performance and conversion metrics to refine strategy and maximize ROIBuild relationships with event organizers, chapter leaders, and booking contactsDevelop proactive outreach systems to secure new stage opportunitiesOwn podcast outreach, booking, and appearance coordination20% - In-Person Event ManagementManage all event booking logistics, contracts, speaker agreements, and pre-event coordinationServe as the primary point of contact for Vistage Chair relationships across active chaptersManage EO chapter relationships and maintain the speaking calendarMaintain and deepen relationships with current CEO peer groups and executive organization partnersEnsure Justin is consistently positioned and booked into the highest-value opportunities within existing partner organizationsRequirements:2–3 years of experience in executive assistant, operations coordinator, event management, or a closely related roleTrack record of managing a senior executive’s calendar, travel, and priorities independentlyComfortable communicating confidently with senior executives and organizational leadershipExperience with contract review, vendor management, or event logisticsMiami-based and available for in-person event support (this is a non-negotiable requirement)Exceptionally organized: you manage multiple priorities simultaneously without dropping anythingProactive and self-directed: you solve problems before they get flagged and you don’t wait to be told what to doStrong written and verbal communicator: you represent the brand professionally in every interactionBachelor’s degree preferred, though equivalent experience will be consideredBonus Points:Experience supporting a founder, public speaker, or high-profile executiveFamiliarity with speaking bureaus, Vistage, EO, or similar executive networking organizationsBackground in health, wellness, coaching, or a mission-driven organizationExperience using HubSpot, Google Workspace, or Slack in a professional settingMore About Own It Coaching:Competitive salary with a performance bonus, health insurance contribution, and SIMPLE IRA company contributionWork directly with the founder and leadership team of a company with real momentumA role with genuine ownership: you will run your functions, not just support someone else running themIn-person presence in Miami with a team that values culture, performance, and growthA company that practices what it coaches: we take personal ownership and professional growth seriously