Insurance Coordinator

Job SummaryThe Commercial Insurance Coordinator supports the administration and coordination of commercial insurance programs across multiple projects. This role is responsible for gathering, organizing, and maintaining insurance-related documentation; supporting subcontractor enrollment in project-specific programs; and ensuring accurate data entry and recordkeeping. The position requires strong attention to detail, organization, and communication skills, as it involves frequent interaction with project teams, subcontractors, and internal stakeholders. The Insurance Coordinator will work under the direction of the manager and assist with both program administration and insurance-related processes, with potential exposure to claims support as the role evolves. Key ResponsibilitiesAdminister and support project-specific commercial insurance programs, including enrollment and documentation tracking. Coordinate with project teams and subcontractors to gather required information for program participation and insurance compliance. Complete and file program documentation, ensuring accuracy and timely processing. Review incoming documents and correspondence related to insurance matters and ensure proper distribution and recordkeeping. Maintain organized electronic files and records within internal systems. Enter and update insurance and project data within ERP systems (JDE or similar) and Microsoft Office applications. Support ongoing program administration activities, including monitoring enrollments and maintaining compliance documentation. Assist with insurance claims-related administrative tasks, including reviewing and populating information under the direction of senior claims personnel. Communicate clearly and professionally with internal teams and external partners to facilitate timely information flow. Provide general administrative support related to insurance programs as directed by management. Qualifications & Experience12 years of experience in a commercial insurance environment preferred. Familiarity with commercial insurance programs; experience with project-specific or contractor enrollment programs is a plus. Strong organizational skills with the ability to manage multiple moving parts and deadlines. Detail-oriented with the ability to accurately complete forms and maintain documentation. Effective written and verbal communication skills. Experience working with ERP systems (JDE experience preferred but not required). Proficiency in Microsoft Office 365 (Word, Excel, Outlook). Ability to work under supervision while demonstrating initiative and follow-through. Education:High school or equivalent (Required) Ability to Commute:San Jose, CA 95112 (Required)