Accounts Payable Specialist

Job Description We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our team. The AP Specialist is responsible for managing the day-to-day accounts payable operations, ensuring accurate and timely processing of all invoices and payments, maintaining financial records, supporting month-end and year-end close activities, and serving as an effective liaison among vendors, suppliers, team members, and managers. RESPONSIBILITIESInvoice entry/triage/coding/approval routingUse a paperless system to review, verify, code and process accurately and timely approximately 100 invoices/receipts per week via imaging queues invoices.-review invoices, split invoices as necessary, address pre-coding questions/issues-match scanned receipts and packing slips to respective invoices and credit card statements-enter required data into software invoice header from image, selecting vendor, entering amounts-code and assign expenses to the appropriate general ledger accounts and cost centers-identify/calculate, code, and enter loan accrual amounts-monitor and modify invoice amounts based on job tax exemption status-route invoices to queues for approval, investigate rejected invoices, research,resolve, re-route. Manage responsiveness of team member approvals-export approved invoices to accounting systemEnter invoices as needed by scanning to paperless system or data entry to accounting system. Payment processing- submit payable reporting to GM for approvals and prepare and process approved payments-manage / process ACH, on-line payments as directed-maintain payable database and an efficient payment schedule-monitor aging reports for timely payments Vendor / supplier tasks-Maintain vendor files and serve as vendor liaison for all A/P questions-Reconcile vendor monthly statements-Secure and maintain required documentation as needed (i.e., W-9, insurance, waivers)-Manage/provide respective forms for tax exempt jobs- Secure lien waivers as required and complete credit applications as needed Reconciliation-A/P month-end and year end closing activities, including AP accruals and balance GL reconciliations-Monthly reconciliations of accounts to identify and resolve discrepancies promptly Reports/documentation-Generate regular accounts payable reports and address any discrepancies-Maintain/update accounts payable reports and documentation to ensure accuracy-Maintain organized A/P files and documentation for audit purposes MINIMUM REQUIREMENTS-2-5 years of Accounts Payable experience-Demonstrated practical experience with the listed responsibilities-Proficiency with Microsoft Office products and Teams software PREFERRED-requirements performed in a construction setting-previous experience with Sage software or similar construction accounting software SKILLS/ATTRIBUTES-Strong attention to detail and organizational skills-Comfortable working with a high volume of invoices-Ability to work independently or with a team in a results driven environment-Excellent attention to detail, time management, and communication skills-Ability to multi-task, follow directions, and quickly learn new tasks-Exhibiting a consistent professional, positive attitude-Experience working with sensitive/confidential information-Exercising a high degree of integrity & judgement KEY REASONS TO CONTACT US ABOUT THIS OPPORTUNITY-If working for a company that recognizes, appreciates, and rewards your hard work and accomplishments matters to you.... -If knowing that your positive dedication means something to your employer... -If you are looking for a more personalized work environment where you can apply the skills that match our position....... We want to hear from you! -Competitive pay based on experience (hourly $25.00 to $40.00)-Assisted health with voluntary dental, vision, and 401k benefits-Paid time off and holidays