AP/AR Specialist

AP / AR Specialist Essential Duties and Responsibilities: Accounts Payable Cycle Processing Vendor Invoices: process 3-way match, review for S&U tax, obtain approvals, enter invoices in the ERP system, prioritizing invoice payment according to payment terms and cash discount potential, and following up on discrepancies. Processing Expense Reimbursements: Check requests, employee expense reports, obtaining approvals, ensure compliance with company policies, enter in the ERP system. Processing vendor payments: obtaining appropriate approvals, processing payment batch for ACH, Wires and checks. Mailing vendor payments and safeguard check stock. Reporting & Reconciliation: Monitor payables aging, reconcile vendor statements, research, and correct discrepancies, reconcile employee credit card accounts. Compliance: Assist with IRS Form 1099 compliance/reporting, month-end closing (including identification of needed expense accruals, third party audits, sales tax resale certificate issuance and coordination of vendor W-9 documentation. Accounts Receivable Cycle Invoicing: Prepare monthly summary billings for key customers. Print/Save/Distribute and/or email customer invoices daily. Cash Receipts: Prepare customer deposits and apply customer receipts in ERP system. Assist in researching unapplied cash. Payment Discrepancies: Investigate and resolve customer payment discrepancies. Statement Processing: Generate accounting statements and reports as needed. Compliance: Organize, maintain up to date financial records in accordance with Company record retention policies. Maintain customer files including sales tax exemption certificates. Education, Work Experience and/or Skill Requirements: High school diploma and Bookkeeping Certificate or Associate's degree in accounting. Minimum of 3 years of hands-on accounting experience. Computer proficiency (MS Office – Word, Excel and Outlook), ERP Systems experience. Ability to multi-task, prioritize, work efficiently, independently, listen, communicate, spell and proofread. Possess strong interpersonal skills and attention to detail (including sorting, checking, counting and verifying numbers). Physical Requirements: Primarily sedentary physical work requiring the ability to lift a maximum of 25 pounds for the occasional lifting and carrying. Frequent hand/eye coordination to operate computer keyboard and office equipment. Vision for reading, recording and interpreting information. Speech communication and hearing to maintain communication with employees and customers.