Office Services Specialist

Job DescriptionJob Summary:Under the direction of the Office Services Supervisor, the Office Services Specialist is responsible for the processing of incoming and outgoing mail in a timely manner, general office services, and carrying out various projects. Key Duties/Responsibilities:Receives, sorts, routes and delivers incoming mail, parcels and packages by department, and prepares outgoing mail. Sorts and delivers interdepartmental mail. Operates mailroom equipment including the postage meter, photocopying machine, and mail folding and insertingmachine. Schedules maintenance for mailroom and office equipment. Processes and performs mass mailing and special projects. Maintains records of receipt, mailing dates, and other required information. Replenishes postage on the postage meter as needed. Replenishes and stocks supplies needed for the mailroom and common areas. Maintains UPS shipping and accounts. Maintains clean and orderly mailroom. Performs special projects as needed including some assembly of office furniture, and minor repairs. Ensures quality and accuracy. Maintains various logsProvides back up support to front desk operations. Performs other related duties as assigned. Maintains good attendance record and punctuality. Required Skills/Abilities:Handle packages of varying size and weightHandle time sensitive correspondence and packagesProvide proper levels of service and deliveryProblem solvePrioritize and multi-taskCommunicate clearly and concisely, both verbally and in writingEstablish and maintain effective working relationships with those contacted in the course of workWork independently and in a team environmentBasic understanding current office equipment including computers and supporting applicationsBasic understanding of mailroom equipment and software applicationsBasic understanding of Microsoft Applications including Word, Excel and OutlookAbility to learn locations and organizational structure of the company. Ability to correctly sort and distribute large amounts of mail. Ability to understand and follow written and verbal instructions. Ability to troubleshoot and complete projects in a timely manner. Ability to work under pressure and meet tight deadlines. Ability to maintain confidentiality. Valid California Driver License and excellent driving recordAbility to lift 25-40 lbsAbility to stand for long periods of timeCompany DescriptionWe are a not for profit corporation providing Trust Fund Administrative Services and manage health benefits and pension plans for Ironworkers in California, Nevada and Arizona.We are a not for profit corporation providing Trust Fund Administrative Services and manage health benefits and pension plans for Ironworkers in California, Nevada and Arizona.