Accounts Payable Coordinator

Passport Health - Accounts Payable Coordinator - Real Estate LeasesPassport Health is a multi-entity healthcare organization with a real estate footprint spanning 300+ locations across the United States, Canada, and the United Kingdom.We are seeking a detail-oriented and highly organized Accounts Payable Coordinator – Real Estate Leases to take ownership of our lease payment operations. This role serves as the primary point of contact for all real estate lease payables, ensuring landlords are paid accurately and on time, vendor relationships are managed professionally, and lease data remains current and fully reconciled in our lease management system.This position sits at the intersection of finance, real estate, and operations, requiring strong accounts payable fundamentals, excellent communication skills, and a high level of accuracy and accountability.Key Responsibilities:Lease Payment ProcessingProcess monthly rent payments for 300+ domestic and international leases across the US, Canada, and UKExecute payments through AP automation tools (e.g., Ramp), ensuring accuracy, proper coding, and timely disbursement across multiple entities and currenciesMaintain and reconcile lease payable records within the lease management system (Occupier), ensuring data integrity and completenessLease Administration & Escalation ManagementReview executed leases to identify and track rent escalations, CPI adjustments, and contractual payment changesPartner with Legal to interpret lease terms and ensure accurate application of payment obligationsMonitor and reconcile security deposits across all locations, ensuring proper accounting and timely release upon lease terminationVendor & Landlord ManagementServe as the primary AP contact for landlords and property managers, resolving payment inquiries and disputes professionally and efficientlyOnboard new vendors by collecting required documentation (W-9s, banking/ACH details, etc.) prior to first paymentMaintain accurate vendor records across all systems, ensuring consistency between AP platform and lease databaseCross Functional CollaborationPartner with the Expansion team to establish payment profiles for new clinic locations prior to lease commencementCoordinate with Legal on lease execution details impacting payment timing, structure, or amountsSupport month-end close by providing AP aging reports, payment confirmations, and lease liability support as neededLocation: On-Site | Full-Time - Phoenix, AZHours: Monday - Friday; Business Hours (8:00 am to 5:00 pm)Compensation: $22.00/hrPortfolio: 300+ locations across the United States, Canada, and United KingdomRequired Qualifications: 2–4 years of accounts payable or lease administration experience, preferably in a multi-location or multi-entity environmentStrong organizational skills with the ability to manage high-volume recurring payments and strict deadlinesExcellent communication and vendor management skills; professional, responsive, and solution-orientedProficiency in Microsoft Office Suite, especially ExcelExperience working across multiple entities and currencies (USD, CAD, GBP)Preferred Experience: Experience with Occupier or similar lease management platformsExperience with Ramp or comparable AP automation/payment systemsFamiliarity with ASC 842 lease accounting standards and amortization schedulesBackground in healthcare, real estate, or multi-location operational environments