Project Manager I (2663 - Project Coordinator – Instrumentation & Controls - Longmont, CO)

Job Title: Project Coordinator – Instrumentation & Controls / Project Controls / Smartsheet Job ID: 2663 Location: Longmont, CO preferred; remote candidates may be considered Work Schedule: Monday–Friday, Eastern Time Zone hours Job Type: Contract Contract Length: June 1, 2026 – May 31, 2027 Openings: 1 Pay Rate: $35/hour Travel: No regular travel required; up to 10% travel may be requested occasionally, including possible travel to Canada Interview Process: Two video interview roundsAbout the RoleWe are seeking a Project Coordinator with experience supporting project planning, execution, scheduling, documentation, and cross-functional coordination. This role is ideal for someone with exposure to project controls, Instrumentation & Controls engineering environments, Smartsheet, MS Project, Primavera P6, or similar scheduling tools.The selected candidate will support project managers and internal teams across engineering, supply chain, production, QA/QC, procurement, logistics, and customer coordination activities.Key ResponsibilitiesProject Planning & Execution SupportAssist in tracking project scope, schedules, milestones, and deliverables using tools such as Smartsheet, Microsoft Project, Primavera P6, or similar platforms.Support coordination with internal teams to help ensure timely completion of design, procurement, manufacturing, testing, and delivery activities.Maintain project plans, trackers, action logs, and follow-up items.Cross-Functional CoordinationWork closely with Engineering, Supply Chain, Production, QA/QC, Dispatch, and other internal teams to monitor progress and help resolve open tasks.Support procurement tracking for customer-specific bought-out items, accessories, and project materials.Vendor & Customer Coordination SupportAssist senior project leadership with documentation tracking, approvals, inspections, dispatch coordination, and routine communication.Support customer updates, respond to routine inquiries, and escalate issues when needed.Invoice & Commercial SupportCoordinate with project administration teams to support timely invoice submissions based on contractual milestones.Help track outstanding invoices and flag delays for review.Shipment & Dispatch SupportAssist in preparing and coordinating shipment documentation.Support dispatch of accessories and site-specific materials in collaboration with logistics and internal project teams.Reporting & DocumentationMaintain organized project documentation, including contracts, commercial records, engineering drawings, document transmittals, approvals, inspection reports, correspondence, and project status updates.Support preparation of basic dashboards, trackers, and project status reports.Required QualificationsBachelor’s degree in Business Administration, Engineering, Project Management, Documentation, or a related field, or equivalent experience.0–5 years of experience in project coordination, project management support, operations, project controls, or a related role.Internship experience will be considered.Required Skills2+ years of experience in project coordination, project management support, project controls, operations, or a related function.Experience coordinating schedules and tracking project milestones.Exposure to Smartsheet.Understanding of APM project management concepts.Experience or exposure to Instrumentation & Controls Engineering environments.Strong organizational skills and attention to detail.Good communication and interpersonal skills.Ability to manage multiple priorities in a team-oriented environment.Preferred SkillsExposure to Primavera P6, Microsoft Project, or similar scheduling tools.Experience with ERP systems such as SAP or Oracle.Experience supporting engineering, manufacturing, procurement, dispatch, or customer-facing project teams.Ability to travel occasionally, including potential travel to Canada.Work Authorization / Employment TypeThis is a contractor position with a 40-hour work week. The role is non-exempt and hourly.How to ApplyInterested candidates can apply with an updated resume highlighting experience with project coordination, project controls, Smartsheet, scheduling tools, Instrumentation & Controls, and cross-functional project support