Assistant Secretary

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.Job SummaryGreet visitors, new parishioners, business representatives, and refer them to proper person or association. Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail and general clerical work. Duties may include scheduling appointments, recording sacramental records, routing mail, type or process letters, reports, memos, program telephone system, schedule facilities, handle bulk mailings, photocopying and other clerical services as needed. Position requires some office, reception and word processing experience.Job ResponsibilitiesProvides secretarial and clerical services to the pastor, business manager, ministries, and parishorganizationsProvides receptionist services for the parish office including the recording of clear and accuratemessages, the handling routine questions about policies, events, etc., and greeting visitorsMaintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)Liturgical Duties - Ensure liturgical related activities are completed before the weekend/holiday: collection bags, announcements, petitions; order liturgical supplies such as wine, host, and missals, as neededOrganize special collections, and seasonal flower/plant orders; communicate with the Liturgy Committee as neededMaintains security of property including records, files and keysJob RequirementsMust be computer literate and have experience using copiers, fax machines and other officeequipmentExperience with Microsoft Office applications (Word, Excel, Publisher, etc.) requiredMay need to know bookkeeping software or other business softwareMust have proficient typing skillsMust have three to five years' experience working in a general office environmentThe Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.Pre-Employment Screening