Administrative Secretary

VeteransDuties and ResponsibilitesPerforms all administrative tasks related to the implementation and management of benefits administered and regulated by M.G.L., Chapter 115 and the Mass. Dept. of Veterans Services system-On Base.Update and maintain all demographic information for clients as neededMaintain all required documentation of all active Chapter 115 cases-both paper and electronicPrepares and submits monthly Chapter 115 client payrollAssists with DVS monthly reports.Pays all department bills, prepares purchase orders and requisitions for all supplies and equipment through the City MUNIS systemPrepares correspondence as necessaryAssist clients with Annual Annuity Applications, Bonuses, VA Healthcare and IDAssist with organizing ceremonies, events and outreachAssist with burial marker applicationQualifications and entrance RequirementsAssociates Degree with 3-5 years of prior administrative supervisory experience and proven ability to perform a wide range of clerical functionsProficiency with standard office equipmentProficiency with MUNIS system and computer skills with Google, Word, Excel and OutlookStrong written and verbal skillsInterviewing skillsAbility to understand and interpret complex rules and regulations concerning Federal, State and Municipal Veterans BenefitsAbility to work independently under stressful conditions and under time constraintsAbility to exercise judgement and initiative in responding to situations not clearly defined by precedent or established proceduresRemarksIt is important that the candidate can assist and attend ALL Veteran ceremonies, events and outreach as needed. It may be on a weekend and during off scheduled work hours.Applying for the PositionTo apply for the position, please visit the Submitting an Application for Employment Page. On the page you will find the City of Quincy Employment Application as well as directions on how to submit the application both via mail and electronically.Published: October 29, 2025 at 04:11:12 PM