Education Services Clerk-VLA .50 FTE (2026/27 School Year)

Education Services Clerk-VLA.50 FTE (2026/27 School Year)Job Category: Classified Support Staff Requisition Number: EDUCA001291 Location: Sage Oak Job DescriptionThe Education Services Clerk is responsible for supporting various student, parent, and staff functions across the Educational Services Department. This role involves managing key administrative tasks, coordinating logistics, and providing excellent customer service to ensure the smooth operation of programs and events. Essential Functions and Responsibilities: Composes and prepares routine correspondence, forms and reports, provides clerical assistance to school-related groups and assists department leadership, as needed Coordinates the distribution of materials Works closely with Business Services to ensure shipments are on track and arrive at their destination in a timely manner. Organizes and manages the workflow of the department, assuring efficiency and quality of administrative support operations. Creates, edits, updates and formats documents in Google Docs, ensuring accuracy in order to meet communication and project needs. Proofreads documents to ensure accuracy and clarity and manage document revisions to track changes and maintain a clear history of edits. Integrate Google Docs with other tools such as Google Drive and Google Workspace apps to enhance productivity and streamline workflows. Relieves the department head of responsible administrative detail; plans, develops, improves, and implements processes to complete assigned projects and ongoing operations of the department office. Conserves supervisors' time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications, and removing supervisors from unnecessary email threads. Maintains confidence and protects operations by keeping information confidential. Monitors and tracks program's budget in Google Docs; approves expenses against program budgets Submits purchase orders, tracks and marks as received Performs record keeping and clerical functions (e.g. copying, faxing, filing, etc) for the purpose of supporting assigned administrator and/or site personnel Updates manuals and all related documents when changes and updates are needed. Attends online and in-person meetings, takes notes, and follows up on reminders as requested by director of education services and director/principal(s) Supports department leadership with execution of tasks, creation of reports, note taking, and other similar tasks Manages sign ups and enrollments in various platforms (enrollsy, google spreadsheets, fieldtrip sign up systems, etc) Maintains and tracks department inventory Assists department with in-person events as needed (e.g. preparation, set-up, check-in, etc.) Responds to inquiries of students, staff, other educational institutions, and/or the public for the purpose of providing information and/or direction as requested Supports the mission and vision of the school in all job functions by supporting, students, parents and staff Other Duties: Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act) Performs other duties as assigned Qualifications Guide: Education and Experience: Any combination equivalent to graduation from high school and clerical or secretarial experience Two (2) years of related experience preferred Other Qualifications: State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance. Proof of a clear TB Tine test dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years Knowledge: Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software Highly Knowledgeable in Google Suites Basic arithmetic calculations Skills: Conflict resolution Record-keeping techniques Methods of collecting and organizing data and information Abilities: Embraces Sage Oak's core values Maintains integrity at all times Works independently with little direction Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner Maintains flexible and adaptable mindset Demonstrates sensitivity to individual differences and cultural backgrounds Maintains confidentiality of sensitive and privileged information Follows established procedures and meets all established deadlines Allocates time and resources effectively Understand complex, multi-step written and oral instructions Physical Demands: Hear and speak to exchange information Dexterity of hands and fingers See to read a variety of materials Bend at the waist, kneel or crouch Sit or stand for extended periods of time Lifting objects up to 50 pounds with or without assistance Work Environment: Office environment Noise level is generally moderate Work conducted in a public or office setting Indoor in varying temperature Employee must have available transportation and be able to travel up to 100 miles in a day (up to two times a year) The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor. Equal Opportunity: Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer's hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.