Office Technician (2026/27 School Year)

Office Technician Reports To: Office Manager (or designee) FLSA Status: Non-Exempt School Classification: Classified Pay Range: Range 2 ($25.54 - $29.60) Work Schedule: 12 months Location: Onsite Office Position Summary: Supports the operations of the school office to ensure the school is aligned with its mission, vision, and core values. Essential Functions and Responsibilities General Duties Assists with processing forms related to assigned functions Inputs data; initiates queries and generates computerized reports as requested; establishes and maintains automated records and files; assures accuracy of input and output data; and submits reports to appropriate personnel Receives, sorts, distributes, and sends mail as assigned Answers office phones, as needed Makes appointments and helps maintain the office calendar Greets visitors to the office and directs them appropriately Keep an inventory of office supplies and request replenishments as needed Attends and helps facilitate school events, as needed Assists with the creation of monthly newsletters Duplicates and distributes materials as needed Ensures the new employee onboarding tracker is current and complete Completes all assigned offboarding tasks for separating employees Ensures all office suites are well-maintained and supplies are stocked Assists with Sage Milestones and other cross-department initiatives Serves as the receptionist for the school, greeting parents, students, visitors, and staff Office Support Supports the upholding of the school's safety plan and ensures a safe work environment in the office by following evaluation routines Ensures all first aid materials are available, and meets all required timelines for office safety checks Assists with office efficiency by supporting the implementation of office systems, supplies, layouts, and equipment procurement Parent and Student Support Provides excellent customer service to parents, students, and staff who call, or visit the office Supports student intake by gathering required documentation, as needed Processes student identification cards in accordance with school procedures, ensuring accuracy and confidentiality of student information Other Duties Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act) Performs other duties as assigned Qualifications Guide To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education & Experience: High school diploma or equivalent is required Three (3) years of clerical or secretarial preferred Other Qualifications: State and federal background clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance Proof of a clear TB test or completed tuberculosis risk assessment questionnaire and certificate of completion by a health care professional dated within the last 60 days (Ed. Code 49406 and AB 1667) upon employment and thereafter updated every four years Knowledge: Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software. Google docs, Google spreadsheets and other online collaboration tools to send and receive information Basic arithmetic calculations Skills: Conflict resolution Record-keeping techniques Methods of collecting and organizing data and information Abilities: Embraces Sage Oak's core values Maintains integrity at all times Works independently with little direction Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner Maintains flexible and adaptable mindset Demonstrates sensitivity to individual differences and cultural backgrounds Maintains confidentiality of sensitive and privileged information Follows established procedures and meets all established deadlines Allocates time and resources effectively Understand complex, multi-step written and oral instructions Physical Demands: Hear and speak to exchange information Dexterity of hands and fingers See to read a variety of materials Bend at the waist, kneel or crouch Sit or stand for extended periods of time Lift objects up to 50 pounds with or without assistance Work Environment: Office environment, regularly operating a computer and other office equipment Noise level is generally moderate Meetings conducted in public and office settings Indoor and outdoor in varying temperatures Employee must have available transportation and be able to drive up to 100 miles in a day The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Equal Opportunity: Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer's hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist. Additional Offerings: Competitive health benefits 10% employer contribution toward 457(b) and/or 403(b) School-issued computer and MiFi Technology Stipend Advance Degree Stipend for Master's degree or higher for eligible staff Employer: Sage Oak Charter Schools Address: 1473 Ford Street Redlands, California, 92373