Payroll Specialist

Payroll SpecialistFull-time permanent roles with benefits Partially remote Seeking a highly organized and detail-driven professional to serve as a Payroll Specialist. This role ensures accurate, compliant payroll processing across multiple states. Tasks include but are not limited to: Enter new hires, term employees, updating payroll records by entering any changes to employee information such as job title changes, exemptions, and saving deductions, W4 updates, Direct Deposit changes. Processing involuntary deductions such as levies and garnishments. Following up recruiters and sales reps on questions regarding the time that may be missing or unapproved. Processing manual checks in the event they are needed. Consolidating all time data into one file for upload into ADP payroll system and making modifications within ADP to ensure payroll is processed correctly, record-keeping for payroll once it is processed. Resolving payroll discrepancies and answering any employee payroll queriesEnd-to-End Payroll ProcessingOwn full-cycle weekly payroll processing for employees across multiple statesGathering time data from multiple sources; checking timesheets for accuracy; ensuring all hours are approved.Maintain payroll data integrity within ADP or comparable payroll systemsProcess new hires, terminations, pay rate changes, bonuses, commissions, and adjustmentsAdminister direct deposits, W-4 updates, exemptions, and benefit deductionsCalculate wages, overtime, PTO payouts, and retroactive paymentsPerform off-cycle payroll runs and manual checks when requiredEnsure timely, accurate payroll delivery in compliance with company policies and labor laws Multi-State Compliance & Tax AdministrationProcess payroll across multiple jurisdictions while ensuring regulatory complianceHandle involuntary deductions including garnishments, levies, and child support ordersSupport federal, state, and local payroll tax reporting activitiesMaintain jurisdiction records and respond to payroll tax noticesAssist with payroll audits and regulatory reviews Time & Payroll Data ManagementGather time data from multiple sources and validate accuracyReview timesheets for completeness, approvals, and policy complianceResolve discrepancies, missing entries, or unapproved hoursPerform manual checks and data consolidations when automated feeds are unavailable Reporting & Year-End Payroll ActivitiesMaintain payroll records database and documentationPrepare payroll summaries and internal payroll reports as requestedProcess year-end payroll activities including W-2 preparation and distributionAssist with quarterly and annual payroll filings Employee SupportServe as primary contact for payroll-related inquiriesExplain pay statements, deductions, taxes, and adjustments clearlyCoordinate with HR, recruiting, and finance teams on payroll mattersMaintain strict confidentiality of employee data Minimum QualificationsBachelor’s degree in Accounting, Finance, Business, or equivalent experienceProven experience as a Payroll Specialist, Payroll Practitioner, or Payroll TechnicianDemonstrated expertise in multi-state payroll processingExperience with ADP WFN payroll systems strongly preferredSolid bookkeeping or accounting support experienceStrong understanding of payroll taxes, deductions, and compliance requirementsHigh attention to detail and accuracyStrong organizational and time-management skillsExcellent communication and interpersonal skillsAbility to handle sensitive information with discretion