Administrative Assistant

Company Overview:Jeff D. Hackmeier & Associates, Inc. has provided insurance solutions to high-net-worth individuals in South Florida and throughout the United States since 1978. We represent a carefully selected group of financially strong, reputable insurance companies that will best suit our clients' needs. We do not work for the insurance company...WE WORK FOR YOU!Position Description: Our busy private insurance office in Bay Harbor seeks a full-time office assistant. If you possess excellent computer and communication skills, are organized and detail-oriented, and enjoy interacting with people and handling paperwork, including forms, filing, typing letters, scanning documents, and heavy phone work. This job could be a good fit for you.Primary Responsibilities & Essential FunctionsMaintain an organized filing system of electronic documents Uphold a strict level of confidentialityMust be able to prepare correspondence and presentationsDemonstrate active listening, rapport building, empathy, and solutions-focused problem solving when engaging with clients and staff.Greet clients and visitors with a positive, helpful attitude.Assisting with various administrative tasks, including copying, faxing, taking notes, etc.Professionally answering phones and routing calls as necessaryProvide excellent customer serviceMust be able to think quickly and prioritize assignments promptlyRequirements:Must live near the office location and have own transportationWork in officeType 50 wpm+High school diploma or GEDExperience & Abilities:Must have at least 2 years of office experience, but we are willing to train the right candidateKnowledge of office management systems and proceduresAttention to detail and problem-solving skillsProficient in Microsoft Word, Excel, Outlook, and PowerPoint and be able to learn programs quicklyJob Applicant Must Exhibit the Following Traits:Strong verbal and written communication skillsPositive attitude and willingness to learnOrganization skillsMultitasking capabilitiesAbility to prioritizeProfessional wardrobe and appearanceBenefits:Employee Health Benefits (medical, dental, vision)401k Retirement PlanEmployer-paid Group Life InsurancePaid Time OffPaid HolidaysPaid BereavementGym Membership ReimbursementEmployee Referral Bonus