Operations and Project Manager

Summary of Position: The Operations and Project Manager for the School of Theology and Ministry provides leadership to the day-to-day operations of the school and provides administrative support for co-curricular programming throughout the school. In addition, this position serves as the administrative assistant to the dean of the school.Duties And ResponsibilitiesManage the day-to-day operations of the School of Theology and MinistryManage STM calendar and relationships between Academic Programs, Imaginarium, and Youth Ministry EventsCoordinate with the STM Podcast Studio Manager regarding scheduling, purchase requests, and required usage formsCoordinate with multiple IWU administrative staff and organizations as necessary for system maintenance and event planningOversee financial reportingTrack STM budgets (both Academic Programs and Youth Ministry Events) related to operations, programming, and grants. This includes reconciling credit cards, formulating revenue/expense statements, and assisting with grant financial summative reportsWork alongside STM faculty and staff to pay and reimburse approved expensesPrepare monthly and annual budget reports for STM Academic Programs and STM Youth Ministry EventsSet up and maintain project management systems to ensure institutional and budget alignment is maintainedMeet quarterly with the IWU Grants office concerning grants that are supported by the operations and project managerCoordinate the STM Academic Programs endowed scholarships and Wesleyan Grant processFacilitate pre-planning and coordination meetingsCollect, organize, and communicate information to assist the STM Chair of ScholarshipsTrack all applicants to the Pastoral Ministries ProgramDevelop professional systems and processesConduct follow-up efforts that foster continuous improvementCoordinate with the IWU Financial Aid Office concerning the distribution of the Wesleyan GrantProvide support for STM co-curricular eventsWork closely with various leadership teams throughout STM assigned to deliver eventsAttend all faculty staff meetings, and meetings related to planning and logistics associated with co-curricular events for Academic ProgramsAttend and support co-curricular retreats and STM special events as needed. This position requires occasional evening and weekend hoursConduct follow-up efforts that foster continuous improvementHire, train, and supervise student workers for STM Academic ProgramsAssist the Dean of the School of Theology and MinistryQualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.EducationAssociates or Bachelor's preferredExperienceMinimum of five (5) years in professional administration; experience in higher education administration preferredRequired SkillsPersonable, hospitable, and customer service orientedStrong interpersonal, written, and verbal communication skillsAble to work effectively with individuals from diverse backgroundsTechnologically adept with strong computer skills (Microsoft Office Suite)Able to research and adopt new technological advances and approachesDetail-oriented and able to simultaneously manage multiple projects and eventsStrong critical thinking skills and able to creatively solve problemsWell organized and able to manage multiple administrative tasks simultaneouslySelf-starter with sound judgment, requiring minimal direct supervisionWorking knowledge of basic financial procedures and best practicesStrong work ethic and able to set and accomplish goalsMaintain discretion and confidentialityHumble and teachable with a commitment to lifelong learningChrist-like attitude and willingness to serve othersIWU Kingdom Diversity StatementIWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.LIMITATIONS AND DISCLAIMERAs a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.