Coordinator of University Operations

Summary of Position: The Coordinator of University Operations serves in the John Wesley Administration Building, providing high-level administrative and operational support to the President’s spouse, Senior Executive Assistant, Chief of Staff, and EVP & Chief Innovation and Strategy Officer.This role requires exceptional discretion, organization, and initiative, with the ability to manage multiple priorities, coordinate across departments, and support key presidential initiatives with professionalism and efficiency.Duties And ResponsibilitiesAdministrative SupportProvides comprehensive calendar, scheduling, and time management support for assigned leaders and initiativesPrepares, drafts, and proofreads correspondence, presentations, reports, and other materialsServes as a communication liaison, supporting relationship management, documentation, tracking, and follow-up across internal and external stakeholdersMaintains organized systems for workflow tracking, documentation, and template development to support office efficiencyActs as backup support to the Senior Executive Assistant Project & Initiative CoordinationTracks and supports progress on key presidential-driven projects across initiatives and departments, ensuring deadlines and priorities are metAssists the President’s spouse in planning and executing projects and events with defined timelinesSupports development of draft presentations and materials related to presidential initiativesCoordinates cross-functional communication and follow-up to ensure alignment and execution of strategic priorities Event Meeting & Travel CoordinationPlans and coordinates meetings, events, and travel arrangements, including agendas and supporting materialsProvides key event support for presidential initiatives, including coordination with Marketing on programs, announcements, invitations, and materialsServes as liaison with catering and other vendors to develop and execute event plans Financial & Operational ManagementManages budget tracking, including monitoring expenses, processing invoices, and maintaining financial recordsPrepares and processes expense reports, reimbursements, and related financial documentationReconciles IWU credit cards for the team Presidential Household & Guest Services SupportSupports the President’s spouse with household coordination, creates invitations, manages correspondence and attendance tracking, formats the Board of Trustees spouse events schedules, and special projectsOversees maintenance and readiness of Guest Houses, coordinating with vendors and contractors as neededCoordinates vehicle maintenance and service for the President’s university vehicleOffice & Building OperationsProvides front-facing support for the John Wesley Administration Building, including greeting visitors and answering phonesAssists with building operations such as opening/closing, room readiness and scheduling, and maintenance requestsPerforms general administrative duties including filing, copying, and maintaining office organization Performs other responsibilities as assigned in support of the President’s Office Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.EducationAssociate’s degree requiredExperienceMinimum of three (3) years of secretarial, budgeting and event planning experienceRequired SkillsStrong organizational, project management, and time management skillsAbility to manage multiple priorities and adapt to changing needsExcellent written and verbal communication skillsHigh level of discretion and professionalism with confidential informationStrong problem-solving and decision-making abilitiesCollaborative, service-oriented mindset knowledge of Indiana Wesleyan University, its history, and promotion of IWUIWU Kingdom Diversity StatementIWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.LIMITATIONS AND DISCLAIMERAs a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.