Administrative Assistant - Full-Time!

Administrative AssistantContract-to-hire If you're someone who thrives on structure, loves staying organized, and naturally keeps others on track-this is a role where you'll truly shine.We're partnering with a growing company to find a Full-Time Administrative Assistant for their Rochester office. This is a highly visible, in-office role where you'll support leadership, coordinate operations, and serve as a key point of contact for clients and vendors.This team is collaborative, service-driven, and values reliability-this role is essential to keeping everything running smoothly day to day.-What You'll Be DoingYou'll be at the center of operations, supporting both the office and field teams:Coordinate schedules for leadership, project teams, and field techniciansCreate and track work orders and service requestsSupport the General Manager with organization, follow-ups, and deadlinesCommunicate with clients and vendors (updates, confirmations, issue resolution)Assist with procurement, purchase orders, and vendor coordinationSupport invoicing processes and partner with accounting on AR/APManage inventory, shipping/receiving, and light warehouse coordinationMaintain an organized, efficient office environmentAssist with client outreach and occasional marketing effortsWhat Makes You a Great FitHighly organized with strong attention to detailReliable, consistent, and responsive-this team depends on youStrong communication skills (phone, email, internal coordination)Able to multitask and prioritize in a fast-paced environmentTech-savvy (Google Workspace required; Monday.com or QuickBooks a plus)Comfortable supporting a hands-on leader and helping keep processes movingSchedule & EnvironmentMonday-Friday | 7:30 AM - 4:00 PMFully in-office (Rochester location)Small, tight-knit team No evenings or weekendsCompensation & Benefits$19-$21/hour (based on experience)Health insurance 401(k) with 6% match2 weeks PTO + 5 sick days (increases with tenure)9 paid holidaysCell phone allowance + company laptop