Fleet Manager

DescriptionDEFINITION:The Fleet Manager is responsible for overseeing the agency's vehicle fleet while also managing front desk and mailroom operations at Skyline I in Tulsa. This position requires strong computer proficiency, excellent analytic and organizational skills, and the ability to multitask in a fast-paced environment while providing outstanding customer service to clients, staff, and visitors.EDUCATION AND EXPERIENCE:High School Diploma or equivalent requiredBachelor's degree in business administration, analytics, logistics or a related field preferredPrevious fleet management and receptionist/clerical experience preferredStrong computer skills required, including:Data entryWindows operating systemsMicrosoft Office applications (Word, Excel, Outlook)Demonstrated ability to multitask, prioritize responsibilities, and work independentlyStrong organizational, communication, and problem-solving skillsRegular, reliable, and punctual attendance is requiredKNOWLEDGE, SKILLS, AND ABILITIES:Strong organizational and time management skills with the ability to prioritize multiple tasks.Professional interpersonal skills with a customer-service mindset.Ability to communicate effectively both orally and in writing.Knowledge of general office procedures, clerical functions, and receptionist responsibilities.Ability to maintain confidentiality and exercise sound judgment.Ability to work independently and collaboratively with staff at all levels of the organization.JOB DUTIES AND RESPONSIBILITIES:This position is responsible and held accountable for the following duties:Vehicle Fleet OperationsOversee day-to-day management of agency vehicles used for client transportation and facility supportMaintenance & RepairsEnsure all routine and emergency vehicle maintenance and repairs are completed in a timely mannerCoordinate with vendors and service providers to minimize downtimeSafety & ComplianceEnsure fleet compliance with federal, state, and local transportation regulationsManage vehicle licensing, registration, insurance documentation, and safety equipment inventoryRecordkeeping & ReportingMaintain accurate electronic records including:Vehicle usage logsStaff driver informationMaintenance and repair recordsFuel cards, fuel consumption, and PikePass stickersPrepare regular reports for leadership using spreadsheets and fleet management dataData & AnalyticsUse computer systems and data tools (mileage, telematics, fuel and cost metrics) to evaluate fleet performanceIdentify trends and opportunities for efficiency and cost improvementReception & Front Desk OperationsGreet and welcome all clients, guests, and visitors in a professional and friendly mannerEnsure a positive client and guest experience for everyone entering the facilityDirect clients and visitors to the appropriate departments or staffManage incoming and outgoing mail and deliveriesThis job does require the selected candidate to possess a current and valid driver's license, to have a clean driving record and reliable transportation, as occasional driving or fleet-related tasks may be required.Employee must be willing and able to perform all job-related travel normally associated with this position.Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.Meet or exceed "satisfactory" expectations at any scheduled job performance evaluation.Regular and predictable attendance is essential and expected for this position.Must perform the specific job duties as listed above to meet position expectations.